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(I will try to post my problem once again as seems that my last post was marked as spam 🤔 )
I’m working on a flow that should help me to:
I already studied thousands of articles, YouTube videos and even post in this community but still cannot move out from the 1st point.
(Btw, I also followed this post but cannot deal with it: https://powerusers.microsoft.com/t5/Building-Flows/Copy-and-Update-data-between-two-sharepoint-lists... )
The structure of both Lists looks like that:
Source List (around 30 columns & 1000 lines) – example of some columns / lines:
PDT | Business Process (Title) | Feature | Session | Session Code | Business Process Link | Business Process Status | Target Date |
PLN | PLN_BP1 | ABC | S1 | 1 | PLN_BP1_Link | Completed | dd-mm-yyyy |
PLN | PLN_BP1 | DEF | S2 | 2 | PLN_BP1_Link | Completed | dd-mm-yyyy |
PLN | PLN_BP2 | GHI | S2 | 2 | PLN_BP2_Link | Not Started | dd-mm-yyyy |
OMS | OMS_BP1 | JKL | S3 | 3 | OMS_BP1_Link | Under Review | dd-mm-yyyy |
OMS | OMS_BP1 | MNO | S3 | 3 | OMS_BP1_Link | Under Review | dd-mm-yyyy |
OMS | OMS_BP1 | PRS | S4 | 4 | OMS_BP1_Link | Under Review | dd-mm-yyyy |
Copy List (around 10 columns, only unique ‘Business Process’ values):
PDT | Business Process (Title) | Business Process Link | Business Process Status |
PLN | PLN_BP1 | PLN_BP1_Link | Completed |
PLN | PLN_BP2 | PLN_BP2_Link | Not Started |
OMS | OMS_BP1 | OMS_BP1_Link | Under Review |
So I started to build automatic flow - focusing at first only on coping chosen data (later I will think how to add an action to update the line in case of any changes in Source List):
I added Get Items action and choose the fields that I would like to move from Source List to my Copy List (for test purpose, I choose only one field as once I choose more fields, I'm getting different errors).
All columns in both lists have the same headers.
As I’m only interested in unique Business Process, I put a below Condition
Nevertheless, in this condition:
Yes: Business process doesn’t exist in my Copy List, Create item
No: Business process already exists in my Copy List, no action required
In the end, flow ran successfully but data is not copied.
Do you have any idea what I’m doing wrong?
Will be grateful for your support 🙂
Thank you @creativeopinion !
1) I have a refference to 'When an item is created or moditied' - ok.
2) I have remove Apply to each - it works! 🎉
(funny thing is that I was not able to do it for the first time - I had to try 3 times but finally did it !)
Thank you once again, I'm keep on working on the next steps 👩🔬
@AgnieszkaPoland The screenshot you shared shows that the your Create Item action didn't run. This is because in the YES branch of your flow, you don't need an Apply to Each action. Your condition argument is if there aren't any items returned from the Get Items action—to create an item.
By placing your Create Item action inside an Apply to Each action—the action will never run (there will never be any items to loop through).
I would assume the reason you have an Apply to each action is that you are pulling content from the Get Items action—this will not work. As mentioned earlier... the flow will run actions in your YES branch of your condition if no items are found. Trying to use dynamic content from the Get Items action isn't logical.
The Create Item action needs to be outside of an Apply to Each loop. You will need to use the dynamic content from the flow trigger—not the Get Items action.
Hope this helps.
Hello @creativeopinion ,
Thank you very much for quick reply. 🙂
Yes, Business Process field is a single line text field (as I read that this is the best option). Is it wrong?
Thank you also for the link to YT tutorial - to be honest, I spent hours on youtube but didin't find your channel before. I will explore it 🙂
For now, I'm afraid that I'm not good enough to understand this compose action - really don't know how to use it. Need to spend more time on it.
If it comes to the flow - this is what you would need?
Source List isn't empty - there are several test lines.
Copy List is empty - as I want to make sure that once new Business Process appears in my Source List, new item will be also created in the Copy List (however, I want to keep only unique values).
@AgnieszkaPoland It seems like your Business Process field is a single line text field (can you confirm this) If the data isn't being copied, it could mean there isn't any data there. Can you share a screenshot of your flow run?
I would recommend that you insert a Compose action above your Create item in Copy list action to troubleshoot your issue. You can use this Compose action to store the Current Item being looped through. I cover that and a few other troubleshooting techniques in this YT Tutorial: 5 Power Automate Troubleshooting FAQs and Helpful Tips for Creating Better Flows
In this tutorial I cover:
✅ How to troubleshoot a false Condition action result
✅ How to get dynamic content when it isn’t selectable from the list of dynamic content
✅ How to troubleshoot an Apply to Each action that isn’t looping through
✅ How to troubleshoot a skipped Apply to Each action
✅ How to troubleshoot a Filter Query
✅ How to use a SharePoint yes/no column in a Filter Query
✅ How to use Compose actions to troubleshoot a Power Automate flow
✅ How to troubleshoot multiple emails being sent
✅ How to troubleshoot multiple Teams messages being sent
Hope this helps!
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