Skip to main content
Community site session details

Community site session details

Session Id : UHKFpeFp9NPAsMl2jNYQSM
Power Automate - Building Flows
Answered

Power BI -> Export to Excel -> email Excel to user

Like (0) ShareShare
ReportReport
Posted on 14 May 2021 20:42:04 by

Hi all!

 

Since april we can use Flow within PowerBI.

I created a flow to export PBI data to CSV, it works.. But it only export the first 1000 rows?

 

So first question, how can I increase the number of rows?

 

snap.PNG

 

--

 

But what I really want to do is this: (A)

- export data to a Excel (not csv) (temp file?)

- than email this file to the user who triggered the flow

- delete the temp file

 

Thanks for your feedback!

Regards

M

  • RavKobus Profile Picture
    14 on 24 Feb 2023 at 09:34:11
    Re: Power BI -> Export to Excel -> email Excel to user

    You can start building a solution similar to mym that I have described in my post. It creates a xlsx file from PowerBI in seconds, then you can attach that to an e-mail for example.

     

    Scheduled export from Power BI dataset to Excel – Rafal Kobus site (wordpress.com)

  • luuminhvuong93 Profile Picture
    300 on 28 Apr 2022 at 12:55:25
    Re: Power BI -> Export to Excel -> email Excel to user

    I can no longer access the Video on Youtube, it has been flagged due to copyrights by someone

    Could u pls share the solution again to this issue ?

  • Powerplatform01 Profile Picture
    386 on 03 Aug 2021 at 04:08:38
    Re: Power BI -> Export to Excel -> email Excel to user

    @mdvd 

    You can refer this video to resolve your issue

    Also request you to please subscribe this channel

    https://youtu.be/HFghBAYX-oQ

  • Sonic Profile Picture
    6 on 27 Jul 2021 at 10:20:37
    Re: Power BI -> Export to Excel -> email Excel to user

    @mdvd , do you mind sharing screenshots of your process to convert the file to cvs, what you did is exactly what im trying to do.

    Please share, thanx

  • Verified answer
    Sutherland Profile Picture
    on 16 May 2021 at 12:40:06
    Re: Power BI -> Export to Excel -> email Excel to user

    Hello mdvd,

    I saw your post in BI community as well. So I do some research from both BI and Flow end:
    1. Flow end: No data limits for BI report data. There's only connector throttling 100API Call/1 min / connection
    Doc reference: https://docs.microsoft.com/en-us/connectors/powerbi/#triggers
    2. BI End : I only find 'The default data point limits by visual type is 1,000' mentioned in BI Official Doc
    Doc reference: https://docs.microsoft.com/en-us/power-bi/visuals/power-bi-data-points#power-bi-visuals

    Johnnyg_0-1621168493362.png
    In addition, I found the same ask and code suggestion from BI Community which could help on your question: 
    https://community.powerbi.com/t5/Power-Query/Api-limit-of-1000-records-getting-the-next-1000-records-and-so/m-p/1173541

     

     

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

Quick Links

Announcing our 2025 Season 2 Super Users!

A new season of Super Users has arrived, and we are so grateful for…

Paul Stork – Community Spotlight

We are honored to recognize Paul Stork as our July 2025 Community…

Congratulations to the June Top 10 Community Leaders!

These are the community rock stars!

Leaderboard > Power Automate

#1
Michael E. Gernaey Profile Picture

Michael E. Gernaey 497 Super User 2025 Season 2

#2
David_MA Profile Picture

David_MA 436 Super User 2025 Season 2

#3
Riyaz_riz11 Profile Picture

Riyaz_riz11 244 Super User 2025 Season 2

Loading complete