Unanswered

Using an event acceptance as a trigger for sending an email (Outlook 365)

(0) Share

Report

Posted on by jdent

Disclaimer: I am new to Power Automate

My work calendar (Outlook 365) is regularly populated with appointments that are generated from a secondary system and are boilerplate (same sender, predictable subject, etc.). Each time I accept one such appointment, I need to manually send an email with additional stock information to one of the people included in the appointment. This person changes with each appointment and is both named in the subject line and included in the to: field. I would like to automate this process.

So far I have tried working with “When an event is modified (V3)” and “When an event is added, updated or deleted (V3)” with no luck. At this point I’m guessing I will have to include trigger conditions and/or add custom code, both of which I am unfamiliar with. While I have coding experience, I am not familiar with the schema behind Power Automate.

Is there a relatively straightforward way to accomplish this? I’ve searched through the forums a bit and have yet to find a similar template or example to work with. I’m happy to get into the weeds, but need some structure to get started. Any help would be appreciated. Thank you.

Categories:

Building flows

I have the same question (0)

All responses (4)

Answers (1)

Verified answer

Expiscornovus 33,189 Most Valuable Professional on at

Like (0)

Report
Hi @jdent,

I think you can use the responseType field for this.

Add the following expression as trigger condition to a When an event is added, updated or deleted (V3) action.
@equals(triggerOutputs()?['body/responseType'], 'accepted')

Hope this helps a bit. Let us know if you need any additional help with the email stock information part of your flow.

Was this reply helpful? Yes No
jdent 4 on at

Like (0)

Report

Thanks @Expiscornovus! Exactly the nudge I needed. I'll dig in to the rest and see how things go. As an aside, it seems to work without the initialize variable step. Does that just help with error avoidance or something similar? Thanks again.

Was this reply helpful? Yes No
Expiscornovus 33,189 Most Valuable Professional on at

Like (0)

Report

@jdent you don't need that variable. I just used that for testing purposes 🙂

Was this reply helpful? Yes No
Mini25 2 on at

Like (0)

Report

Hello Expiscornovus,

thank you for this helpful information. Do you know, how the trigger needs to look like, if it should be fired on event accepted but not if a a event is gonna be cancelled?

Thank you in advance!

Best regards
Mini25

Was this reply helpful? Yes No