web
You’re offline. This is a read only version of the page.
close
Skip to main content
Community site session details

Community site session details

Session Id : CjQqGUUHHAkPkLIYebUT45
Power Automate - Building Flows
Unanswered

[Conditional Approval Flow] Forms output > Match value to a list and return a person > Assign approval to that person

Like (0) ShareShare
ReportReport
Posted on 18 Nov 2019 17:54:31 by 44

Hi All

 

I've read similar topics covering conditional approvals, but not found one close enough to what I'm looking to do.

I'm still missing something which will match the value given in the form to a defined person who will approve it.

 

This is the what I want to achieve:

 

Someone fills in a request form (MS Forms). This form contains a cost code field.

Each cost code has a defined owner. So if the form is filled in with code code 5000, the approval should go to the owner for 5000.

 

It seems that others have done something similar with a Sharepoint list, which contains a column for cost code, and then one for the owner. This list would be static and doesn't need to be updated by the Flow, just used as a lookup. The flow would then match the cost code in the form to one in the list, and then return to associated owner.

 

The approval step can then reference the associated owner and assign the approval to them.

 

In summary, Form > Get Form Responses > Look at sharepoint list and return owner > Assign approval to owner

 

It's the sharepoint integration that I'm currently stuck on.

 

Any help would be much appreciated, feel like I'm missing something obvious!

 

Kind Regards

I have the same question (0)
  • kyle1 Profile Picture
    44 on 18 Nov 2019 at 18:54:43
    Re: [Conditional Approval Flow] Forms output > Match value to a list and return a person > Assign approval to that person
    Thanks I’ll look into that. Excel would actually be easier to amend for us as well.

    Could you point me to any tutorials for pulling excel data in and then matching a value within it?

    Many thanks
    Kyle
  • Pstork1 Profile Picture
    67,501 Most Valuable Professional on 18 Nov 2019 at 17:57:13
    Re: [Conditional Approval Flow] Forms output > Match value to a list and return a person > Assign approval to that person

    Instead of using a SharePoint list you could put the static list of cost centers and approver emails in an Excel file and store it in OneDrive.  Then read it into a collection or array.

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

Quick Links

Responsible AI policies

As AI tools become more common, we’re introducing a Responsible AI Use…

Telen Wang – Community Spotlight

We are honored to recognize Telen Wang as our August 2025 Community…

Congratulations to the July Top 10 Community Leaders!

These are the community rock stars!

Leaderboard > Power Automate

#1
Tomac Profile Picture

Tomac 986 Moderator

#2
stampcoin Profile Picture

stampcoin 699 Super User 2025 Season 2

#3
Riyaz_riz11 Profile Picture

Riyaz_riz11 577 Super User 2025 Season 2

Loading complete