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Power Platform Community / Forums / Power Automate / Planner, Labels and Sh...
Power Automate
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Planner, Labels and SharePoint List item

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Posted on by 30

I have a form (“Social Test”) than on submission it creates a SharePoint item in list (“SocialList”). The SharePoint is then used to populate a planner task in a planner (“SocialPlanner”).

The Planner task is moved around in various buckets and has labels assigned by staff.
MoragB1495_2-1693161629237.png

 

Once the task has been actioned by staff, I’d like the labels that are on each task to be inputted back to the corresponding SharePoint List item. I created a new flow to try do this (see screen grab)...
MoragB1495_0-1693161629231.png

I have followed these few instructions / and these to get this flow to update the SP list, but I can only add a new item and I loose all the original details that were submitted to the SP list via the form.

See Screengrab below of the original items (1-4) and then the new items with the labels, but no data is taken into Type or Email.
MoragB1495_1-1693161629235.png
How do I identify the original SP item (items 1-4 in screengrab above), and update the specific “LabelTag” column in SP, with the labels assigned in Planner? 

 

 

 

 

 

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  • abm abm Profile Picture
    32,985 Most Valuable Professional on at

    Hi @MoragB1495 

     

    You need a unique identifier to update the SharePoint list item. So here in your case you have planner and SharePoint. You mentioned that the SharePoint list is used to populate a planner task in a planner (“SocialPlanner”).  As soon as you create the planner task (Believe this is via another Flow) update the Plan Id under SharePoint. This way you have a unique identifier to update the SharePoint List item.

     

    Thanks

     

  • MoragB1495 Profile Picture
    30 on at

    Thanks @abm! I have now updated my SP list after creation of planner with the planner task ID (PlannerID). That works grand.

    MoragB1495_0-1693401379866.png

    Im stuck as to what to do next... ive followed these instructions but not sure how to marry up the planner task ID with the PlanID and then update the planner's specific label into the column "PlannerLabels". If that makes ANY sense!

    SP list screen grab shown below along with 2nd flow.

    MoragB1495_2-1693401886726.png

     

    MoragB1495_1-1693401761229.png

     

  • abm abm Profile Picture
    32,985 Most Valuable Professional on at

    Hi @MoragB1495 

     

    For the second flow can't you use the below trigger.

     

    image.png

     

    You may need to store the Group Id also in SharePoint.

     

    Thanks

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