web
You’re offline. This is a read only version of the page.
close
Skip to main content
Community site session details

Community site session details

Session Id : jcEsTwb/SbfK9iZpbcuJX9
Power Automate - Building Flows
Unanswered

Creating a calendar event from Microsoft Form

Like (0) ShareShare
ReportReport
Posted on 15 Nov 2019 15:20:02 by

Hello! First timer, I've been trying to get a form together that would allow someone to choose from a list of sessions in a Microsoft Form I've set up. Is there a recommended way to send them a calendar appointment through outlook using their choice? My form has a number of choice boxes formatted like this: Monday, 10/5 10:30AM - 11:30AM

 

Should I change the way I format the choices?

 

Thank you

I have the same question (0)
  • Community Power Platform Member Profile Picture
    on 15 Nov 2019 at 16:26:46
    Re: Creating a calendar event from Microsoft Form

    @Anonymous Hi,

     

    You can use the flow connector for Forms and then a simple switch case to do this. For this method, it doesn't at all matter the format you use in your choices, you just need to copy the text you used for each choice into the relevant case.

    Screenshot 2019-11-15 at 18.16.34.png

     

    Then under each case you can add either an email or event activity to be sent to the submitter of the form. There's a dynamic content called 'Respondent's Email' you can use.

     

    The most obvious option for each case would be to use a 'create event' activity and put the respondent's email in the attendees bar. The downside of doing this is that it will create a separate event for every person you invite. The most simple option to avoid this issue would to be simply send out an email with the event details.

     

    The last option which can definitely be done but is more complicated is to use one main event and each time the flow runs, add the current respondent's email to the attendees list. I've never actually done this so not sure exactly how it behaves (if it sends an invite to all attendees every time or if it's clever enough to only send it to people who were newly added like Outlook does)

     

    Let me know if you have any more questions

     

    Sam

  • Community Power Platform Member Profile Picture
    on 15 Nov 2019 at 19:22:50
    Re: Creating a calendar event from Microsoft Form

    Thank you @Anonymous , I will give this a shot and report back!

  • v-alzhan-msft Profile Picture
    on 04 Dec 2019 at 07:59:28
    Re: Creating a calendar event from Microsoft Form

    Hi @Anonymous ,

     

    Have your problem been solved?  If yes, please go ahead and mark the post as solved by clicking “Accept as Solution” so that this thread will be marked for other users to easily identify!

     

    Best Regards,

    Alice

     

    Community Support Team _ Alice Zhang
    If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

Quick Links

Responsible AI policies

As AI tools become more common, we’re introducing a Responsible AI Use…

Chiara Carbone – Community Spotlight

We are honored to recognize Chiara Carbone as our Community Spotlight for November…

Leaderboard > Power Automate

#1
Michael E. Gernaey Profile Picture

Michael E. Gernaey 666 Super User 2025 Season 2

#2
Tomac Profile Picture

Tomac 382 Moderator

#3
developerAJ Profile Picture

developerAJ 254

Last 30 days Overall leaderboard