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Create an consultation library of updated documents located in a SharePoint folder

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Posted on 14 Jan 2024 23:09:35 by barbaramsilva

I'm managing a folder of documents in SharePoint together and I want to create a document (it can be an Excel file) that allows me to find and track the updated list of documents in the folder. SharePoint users will add, modify, move or delete documents and this list should remain current. There would also be columns for adding different tags (e.g. location in the folder, language, owner) that would make it easy to search for documents. Can anyone help me with a template for this flow?

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BCLS776 8,988 Moderator on 16 Jan 2024 at 01:26:15

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Re: Create an consultation library of updated documents located in a SharePoint folder

There are several good YouTube videos and blogs on this topic. Check out this one from Shane Young

Bryan
barbaramsilva 9 on 16 Jan 2024 at 00:59:08

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Re: Create an consultation library of updated documents located in a SharePoint folder

This is fantastic! Could you possibly send me a trial video or a more detailed explanation of the steps? Your description is exactly what I want.

Thank you very much!

Kind regards,
Bárbara Maia Silva
BCLS776 8,988 Moderator on 14 Jan 2024 at 23:52:33

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Re: Create an consultation library of updated documents located in a SharePoint folder

Rather than a flow, you're describing using a gallery in a Power App to display information for a SharePoint document library.

Many of the fields you want to see (name, last modified, link to item) are already baked into a SharePoint document library and can be displayed in a gallery control in app by:

Connecting the document library as a data source to the app

Adding a gallery control

Add a few labels to the gallery control to show each of the fields you want to see

Your app can be set up to refresh or re-query the document library frequently so you can see changes minute by minute.

Hope that helps,

Bryan