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Power Platform Community / Forums / Power Apps - Power Apps Governance and Administ... / Share Power App Withou...
Power Apps - Power Apps Governance and Administ...
Answered

Share Power App Without Maintaining Permissions on Relevant Power Automate Flows

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Posted on 2 Apr 2025 20:50:22 by RP-02042040-0 2
hi hi
 
I've been working on an app for a few weeks and I'm close to sharing it with the rest of my team. I've got a Managed Environment set up with a Solution containing the app and its relevant Flows. One of the flows is intended to send an email on behalf of the user of the app.
 
I've got my team set up in the Environment with the Basic User security role, and I've granted them access to the app. Right now, it also seems like I need to add them as Run-Only users to the flows.
 
Is it possible to share the app with my team without having to grant them Run Only access to each individual flow? I currently have 6 flows as a part of this app and more on the horizon, so maintaining permissions for all the flows and the app itself sounds tedious.
 
Thanks for the help 
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  • ronaldwalcott Profile Picture
    ronaldwalcott 3,625 on 03 Apr 2025 at 06:10:54
    Share Power App Without Maintaining Permissions on Relevant Power Automate Flows
    Flows in a solution don't have to be configured as run only for each user, access should be granted through the solution. Are you using a service account to send email on behalf of the users?
  • Verified answer
    Michael E. Gernaey Profile Picture
    Michael E. Gernaey 41,498 Super User 2025 Season 1 on 03 Apr 2025 at 03:25:08
    Share Power App Without Maintaining Permissions on Relevant Power Automate Flows
     
    The answer is it depends. When you want the emails to come from them then yes. Because you created the connection and you don't have permission to send on behalf of them.. Or maybe you do but either way you shouldn't.
     
    If the connection requires each person to have a license, then you must run it in a way that leverages their license.
     
    Hey.. no one said this wasn't fun ;-) administration
     
    Please mark as answered if this helps you.

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