Power Apps per app license management

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Posted on by ar87

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Hi,

I have couple of questions regarding Power Apps per app plan and management of that plan. Even though I allocated this plan to different environments and assigned App passes I am still confused how one can control this.

Let's say I have an application for 50 users, but I only have 10 App passes available. When I allocate these 10 passes inside specific environment, and then I share the app with 50 users (AAD security group), how does the app access work in that situation? I am asking this because at this moment I only need 10 licenses for 10 active users, but at some point more users will start using the app. Since they are already in the AAD sec group with which the app is shared, how Power Apps determine which 10 users are using the app?

I also noticed that auto assign per app pass option is automatically enabled for all apps inside the environment where the per app plan is allocated. Is there a way to disable that option and then manually activate it only for the app that is in use? This further complicates license management as I can't control which Power Apps app is consuming the plan.

Sounds complicated, but MS licensing is complicated and no clear explanation is provided on their site, so no wonder the question is also complicated too.

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SG-22101048-0 2 on at

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Hi,

Did you ever have any luck with this?

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WarrenBelz 154,496 Most Valuable Professional on at

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Sharing an app with a Group simply means that that group can open the app. They each would have to then authenticate that they are licenced for all connectors attached to the app or (mostly) any Flow running from it. Per App licences are Per User/App/Environment and are allocated to specific users. You can of course change the users from time to time, however if you have 10 licenses, then at any given time, only 10 specific named users can access the app.

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jpreston4 171 on at

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I agree it would be very helpful if we can get an official answer. The concern i have with your above scenario is that the 1st 10 in your group of 50 would get the App Pass license. But that is not helpful to you as it may users from the other 40 who you want to connect. But of course you dont want to buy 50.

PAYG licensing would work i.e. you would only pay for 10 users but its at the expensive PAYG cost.

In my scenario, i would like to use Per app licensing as an overflow/surplus for if we run out of premium licenses can cannot buy anymore. App/Environment owners can buy app passes but I do not think this would work if it gave the app pass to everyone in the group

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Ihno 34 on at

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Hi, from my point of view there's 2 answers

Theory: Based on the licensing guide, my understanding is that 1 app pass is consumed for every user (without a premium license) you share the with - no matter if the user actually uses the app. If you want to make it consumption-based, you should use a Pay-as-you-go plan Pay-as-you-go plan overview - Power Platform | Microsoft Learn

Practice: Even when apps where occasionally shared with more users than app passes available, we haven't received any restrictions or messages so far. We ran into errors only when an environmen did not have any app passes assigned.

However, I'd be glad to have some offician statement, too, because the discrepancy between the licensing guide and the observed behaviour is somehow confusing.

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