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How to forward single instance of recurring meeting using Power Automate?

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Posted on by rbn_nue

Hi Folks,

I'm trying to build a flow which forwards a specific instance of a meeting series to a user on button click from canvas app. For non-recurring meetings I was able to use below work around:

Send meeting invite to service account while creation of teams meeting (add as attendee).
Get meeting invite email message ID using get emails action and store in backend.
Forward the message ID to user on button click (call needed flow to forward).

Is there anyway to achieve the same for single instance of a meeting series?

Thank you.

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Building flows

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v-xiaochen-msft on at

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Hi @rbn_nue ,

We can use action 'Get calendar view of events (V3)' to get all instances of the meeting series. They have different id.

Then use action 'Update event' to append user in optional attendees parameter. It can achieve a similar effect to forwarding non-recurring meetings.

Best Regards,

Wearsky

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rbn_nue on at

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Hi @v-xiaochen-msft ,

Thank you for the reply. But if we use Update event action, won't it send notification to all attendees saying that event has been updated?

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v-xiaochen-msft on at

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Hi @rbn_nue ,

If you use 'Update event' action ,it will send notification to all attendees.

But if you call the rest api to update event, it will send notification to those new attendees.

https://learn.microsoft.com/en-us/graph/api/event-update?view=graph-rest-1.0&tabs=http

So I suggest you use flow call the api to update event.

Best Regards,

Wearsky

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rbn_nue on at

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Hi @v-xiaochen-msft ,

Yes! That should work. Although may I suggest using forward event using graph api (https://learn.microsoft.com/en-us/graph/api/event-forward?view=graph-rest-1.0&tabs=http) to do the same. Can you let me know your thoughts on this?

Thank you so much for the response, the API part really helped.

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v-xiaochen-msft on at

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Hi @rbn_nue ,

I tested this api (forward) few days ago... But it caused an error. It looks that the api don't support series meeting.. So I suggest use update event api instead of this.

Best Regards,

Wearsky

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rbn_nue on at

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Hi Wearsky @v-xiaochen-msft ,

Appreciate your response, the forward invite worked fine from my end:

Although, what concerns me now is that the action used is still in preview. Since we will be using the app in production, not sure if we should employ this (it did work for every scenario). Could you please let me know if there's any timeline when this will be GA or is it safe to use now?

Thank you

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v-xiaochen-msft on at

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Hi @rbn_nue ,

Sorry ,I don't have this information.

But don't worry , the flow has many methods to call the api such as Http action...It's GA.

Best Regards,

Wearsky

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v-xiaochen-msft on at

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Hi @rbn_nue ,

I tested it with forward api again few minutes ago and it worked.

I must have made some mistake when I first tested. 😂

Best Regards,

Wearsky

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rbn_nue on at

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Hi @v-xiaochen-msft ,

Appreciate your response. The challenge while using http action is the authentication. It will need us to register graph api in AAD so that we can authenticate. This will be an overhead. But the send an http request to outlook action has the authentication part covered. Only concern is it being preview mode.

Thank you.

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juhbenike 4 on at

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Dear responders,
Am I wrong or the single event vs. recurring event invite issue has not been addressed in this thread?
I only see the all attendees vs. invited attendee notification issue resolved.
Thanks!

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