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Answered

Shared email account folder creation

Posted on 4 Dec 2024 20:30:35 by 75
Hi Everyone,
 
Is there a way to create a new folder in a shared email account? 
 
I want to have a new folder created in my teams shared inbox when a SharePoint entry status is changed to "approved" this would create a folder in a folder called "To action" new folder would be named based on the name column in SharePoint. the folder will just be an empty folder, nothing to move into it.
 
Output
 
Shared Mail
 - Inbox
      -  To Action
            - New Folder created
 
I cant find anything native in Power Automate, i would have thought this wold be a common request.
  • Mclean2023 Profile Picture
    Mclean2023 75 on 04 Dec 2024 at 22:43:26
    Shared email account folder creation
    Thanks for the reply, i was hoping to avoid the HTTP way but will have a go at it.
  • Verified answer
    Robu1 Profile Picture
    Robu1 805 on 04 Dec 2024 at 22:09:39
    Shared email account folder creation
     
    Thank you for choosing Microsoft Community.
     
    Creating a new folder in a shared email account based on a SharePoint entry status change is indeed a common request, but it requires a bit of creativity with Power Automate.
     
    Here's a step-by-step guide to achieve this:
     
    Trigger: Start with a trigger in Power Automate that detects when an item in your SharePoint list is modified and its status changes to "approved".
     
    Condition: Add a condition to check if the status is "approved".
    Create Folder: Use the "Create folder" action in Power Automate to create a new folder in your shared mailbox. Unfortunately, Power Automate doesn't have a direct action to create a folder in Outlook, but you can use the Microsoft Graph API to achieve this.
     
    Here's a basic outline of the flow:
    Trigger: When an item is modified in SharePoint.
    Condition: Check if the status is "approved".
    HTTP Request: Use the HTTP action to call the Microsoft Graph API and create a folder in the shared mailbox.

    I hope these steps help resolve the issue! If you need more specific guidance, feel free to ask.
    If this fixes the issue, please mark as resolved to help others with find it.
     
    Happy to help 

    Robu 1

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