How to create a Rota after collecting availability

Hello all,

I am brand new to PowerAutomate so be kind please!

I want to help a colleague to automate how they create a rota. At the moment, they ask around 60 people to fill in their monthly availability on individual spreadsheets. They then personally collate all of the individual spreadsheets and then manually create a rota in which two people are assigned to any given day, based on their availability. I assume that everyone fills in a separate spreadsheet for privacy, but also because some people respond on behalf of several team members and just write the names of the available people next to the dates in which they are available.

I was thinking that I could create a survey in MS Forms which is very similar in format to a Doodle poll, where the first question is the name of the person and the second is YES/NO for the dates in question - which then populates one master spreadsheet. I was then thinking that ChatGPT can easily create the final rota using the master spreadsheet.
Does that sound like the most elegant solution, or have I missed something much simpler?
Huge thanks in advance to anyone who can explain to me like an idiot 🙂

Quick Links

Leaderboard > Power Apps