Automatic Sub folder structure when a new folder is created in a document libary

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Posted on 25 Jan 2025 20:00:07 by ON-25011933-0

Hallo,
i would like to create an automated cloud flow in Power Automate.
When a folder is created in my document library, I want to check if the newly created item is a folder, if so, I want to create 5 subfolders in this newly created folder: Images, External communication, Internal communication, Documents, Supplier claim

I managed to get the flow to create the subfolders in the new folder. However, a short time later, the same 5 folders are created AGAIN on the first level on which I originally triggered the flow with the new folder.

these folders are correct

And then the ssame folders are created on the first layer again besides my created folder "Testfolder"

Can someone tell what am I doing wrong or what is missing?

It seems that the flow is running several times even if it has been triggered once.... (see attached csv)

Thanks in advance for any help given =)

Categories:

Business Process Flows

Flowhistory.csv

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ON-25011933-0 2 on 26 Jan 2025 at 13:13:24

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Automatic Sub folder structure when a new folder is created in a document libary

Hi NsL Coder, thanks for your reply!

Regarding your example:

Folder Top Folder is created

flow will create Subfolder 1 inside Top Folder

flow will create Subfolder 2 inside Top Folder

These folders below won't be created by the flow. It's fine so far. In my manually created folder the structure is exactly as expected. (part1)

Subfolder 1 is created (by flow)

flow will create Subfolder 1 insider Subfolder 1

flow will create Subfolder 2 insider Subfolder 1

Subfolder 2 is created (by flow)

flow will create Subfolder 1 insider Subfolder 1

flow will create Subfolder 2 insider Subfolder 2

But the following happens:

On top level: On 2nd level:

Subfolder 1 is created

Subfolder 1-5

Subfolder 2 is created

Subfolder 1-5

Subfolder 3 is created

Subfolder 1-5

Subfolder 4 is created

Subfolder 1-5

Subfolder 5 is created

Subfolder 1-5

Inside each folder (Subfolder 1 to 5) is created again. But it stops always on 2nd lvl - no endless loop I guess.

But I couldn't figured out how to get the flow stop directly after part 1.

I'm just a very beginner in creating flows with Power automate.

So my problem is I don't know what kind of conditions or steps are need in addtion to avoid the creation on first level again...

If you have an idea, you are very welcomed to let me know.

=)

Best Regads

Olli

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NsL Coder 475 Super User 2025 Season 2 on 26 Jan 2025 at 05:49:50

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Automatic Sub folder structure when a new folder is created in a document libary

the immediate problem is recursive behavior of your flow. You will need to do more conditions to avoid...

So for example:

Folder Top Folder is created

flow will create Subfolder 1 inside Top Folder

flow will create Subfolder 2 inside Top Folder

Subfolder 1 is created (by flow)

flow will create Subfolder 1 insider Subfolder 1

flow will create Subfolder 2 insider Subfolder 1

Subfolder 2 is created (by flow)

flow will create Subfolder 1 insider Subfolder 1

flow will create Subfolder 2 insider Subfolder 2

so on and so forth, never ending...(well until create folder fail due to folder too deep or path too long.)

I'm going to assume you do not want ANY folder creation result in the 5 subfolders created, so you need to have more conditions to stop this from happening. For example, maybe you only want subfolders to be created when folder created is at a certain folder level. Or maybe you condition that if the folder created is not the 5 named subfolders.

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