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Session Id : IGfcqqIwS6kwuJZdu4V8aq
Power Automate - Building Flows
Answered

Send email to different group of recipients from different answers in Forms

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Posted on 6 Oct 2022 21:40:59 by 8

I am trying to send contents of form to different managers based on their department. Their departments are part of a question and I want the email to be triggered by specific answers.

 

For example:

Question: What department are you in?

1. Department A

>If chosen, then the contents of this form would be emailed to the manager of Department A

 

Thank you for any help if this is possible!

  • Verified answer
    SudeepGhatakNZ Profile Picture
    14,318 Most Valuable Professional on 11 Oct 2022 at 21:15:17
    Re: Send email to different group of recipients from different answers in Forms

    Yes a separate SharePoint list that stores Department names and Emails

  • lopezsyd Profile Picture
    8 on 11 Oct 2022 at 21:10:55
    Re: Send email to different group of recipients from different answers in Forms

    Would I have to build a separate list in Sharepoint?

  • Mira Ghaly Profile Picture
    11,409 Super User 2025 Season 1 on 06 Oct 2022 at 21:55:06
    Re: Send email to different group of recipients from different answers in Forms

    @lopezsyd 

    You can use a Microsoft form for  your Question and then trigger a flow when a response is submitted.

     

    Mira_Ghaly_0-1665093018567.png

    Then use a switch case based on the question response.

     

  • Rhiassuring Profile Picture
    8,688 Super User 2025 Season 1 on 06 Oct 2022 at 21:53:05
    Re: Send email to different group of recipients from different answers in Forms

    Hi there, 


    You can use a switch in your flow. 

    This is how I would go about it, but of course in the Switch top (where I have just "Department") you'd have the outcome from your choice field.

     

    Rhiassuring_0-1665093181257.png

     

    Edit: I like @SudeepGhatakNZ 's idea better. List lookup. So basically "Query List" and "Filter By" Department eq (your-choice).

    So many options!

     

  • Verified answer
    SudeepGhatakNZ Profile Picture
    14,318 Most Valuable Professional on 06 Oct 2022 at 21:51:11
    Re: Send email to different group of recipients from different answers in Forms

    Are you referring to Microsoft Forms or SharePoint form?

    If it is SharePoint, you could have a Lookup column to a list that stores Department names and the emails

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