Power Platform Community Forum Thread Details

I'm struggling with this big time. It's my first flow and really need help please. I think this is going to have to be two Flows, but I'm not sure and finding this quite a lot more difficult that I thought it would be. I've tried a few of the previous posts here for help but can't find what I need.

I want to:

1. When a folder is created in a specific path in a SharePoint document library

2. Copy the name of that folder.

3. Create a new folder in a different SharePoint document library with the same name.

Then

4. When a folder is created in a specific path in a SharePoint document library

5. Copy the contents of that folder to the newly created folder (Step 3 above) in the SharePoint document library .

6. Create a Sharing link from the newly created folder.

7. Email the Sharing link.

Example:

Source SharePoint: HR

Source Library: Documents

Source Folder: Pay\FY25

Destination SharePoint: Directors

Destination Library: Documents

Destination Folder: Pay\FY25

So if a folder is created in the Source called "Pay Scales", then create a new folder in the Destination also with the same name (Pay Scales) - but don't copy the data.

Then, if a folder is created in the Source "Pay Scales" folder, with a specific name (e.g. "ASO6\Grade1"), copy that folder (and all sub files/folders) to the "Pay Scales" folder in the Destination.

So I would end up with a folder (and contents of that ASO6 folder) in the destination SharePoint site that looked like this:

Destination SharePoint: Directors

Destination Library: Documents
Destination Folder: Pay\FY25\Pay Scales\ASO6\Grade1

But it would'n't copy a folder called ASO6\Grade2 (or something else).

Thanks in advance.

Categories:

Building flows

The first question you need to ask yourself is, "Why do I NEED to use folders?"

If the answer is, "Because of security", then continue. Any other answer, consider adding metadata to the document libraries and never deal with folders.

The things available to you regarding Folders are:

1. triggerOutputs()?['body/{Path}']

2. https://learn.microsoft.com/en-us/sharepoint/dev/sp-add-ins/working-with-folders-and-files-with-rest#working-with-folders-by-using-rest

3. If you use the Get Items action, and add this to the Filter Query, it looks at just folders:

startswith(ContentTypeId,'0x0120')

4. There's a Create New Folder Action

With these thing, you can cobble together a routine that:

a. Get the current folder

b. Check if the destination folder exists

c. Create new folder when needed

d. Copy/Move the document to that new Folder

If you need to do any string manipulation, use functions like substring, left, right, mid, etc.