Re: Using SharePoint for distributing global files (guidelines) and tracking confirmations
A tool in SharePoint?
I mean - Power Automate. You gotta build it. There are plenty of third party tools that do this stuff, but, it's always cheaper to build via Power Automate if you have that capability.
You'd create a library, make a "release date", make an "audience" column (for groups of who would receive the notifications). Then you'd probably have a list to track each user's responses, with a column probably with yes/no for each document. Something like that.
You'd probably have a notification flow so you could manually select an item and say "notify audience" and it would email everyone in that group. You'd probably want to create a task (maybe?) for each user to view the item and complete the task when complete.
But, this depends on a lot. For some organizations, this isn't enough. They want to track read-time, or they want to ensure the file was opened.
So, you'd need to think through all of the details of what you want to track, what you want as outputs, what your groups of people for different files would look like (would it be different for every document? only some? is anything confidential? which ones? do you need information protection?)
Lots to think about.
