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Session Id : sn+84zZPB/8bP6CLGhQ2ZO
Power Automate - Using Flows
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Adding SharePoint list as Run-only user not working as expected

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Posted on 12 Nov 2019 13:55:29 by 1,393

I have a list of data ("Courses") with a flow configured on it that allows users to "request" that course. They cannot create new items in the list or delete items from it, so I created a custom permission level called "Edit only" (which does exactly what I need). So, the users are in the Visitors group of the site, and that group has "Read" and "Edit only" permissions to the Courses list. 

 

I then added that Courses list as a Run-only user for the flow. However, the users were not able to see the flow in order to initiate it. According to https://docs.microsoft.com/en-us/business-applications-release-notes/april18/microsoft-flow/sharepoint-lists-libraries:

 

...all users that have read/write access to the Document library automatically have permissions to run the flow from the Flow menu in SharePoint.

 

So, I would suspect that if I just gave the group "Contribute" permission to the list, it would work, but then they'd be able to add items (which I don't want). I guess by "read/write access", they actually mean "Contribute" level permission, and what I've created is "read/edit access"?  

 

  • ChadVKealey Profile Picture
    1,393 on 12 Nov 2019 at 16:52:59
    Re: Adding SharePoint list as Run-only user not working as expected

    Sorry, I thought I had included that. The "Edit Only" level has "View Pages" and "Open" under Site Permissions and nothing selected under Personal Permissions. The site group (<sitename> Visitors) also has "Read" permission to the list.

  • Pstork1 Profile Picture
    67,351 Most Valuable Professional on 12 Nov 2019 at 16:20:32
    Re: Adding SharePoint list as Run-only user not working as expected

    How about the Site Permissions assigned to that Permission level?

  • ChadVKealey Profile Picture
    1,393 on 12 Nov 2019 at 16:09:18
    Re: Adding SharePoint list as Run-only user not working as expected

    Here are the List Permissions defined in that level: 

    Edit-Only-Custom-Level_2019-11-12_11-06-41.png

  • Pstork1 Profile Picture
    67,351 Most Valuable Professional on 12 Nov 2019 at 14:52:55
    Re: Adding SharePoint list as Run-only user not working as expected

    What individual permissions do you have in the Edit Only permissions level?  I don't think you need full Contribute, but you may need something more than you have.

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