Create Office 365 group without creating a team site

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Posted on by ndrake92

Hi All,

I'm looking for a way to create an private office 365 group. But without creating a team/SharePoint site.

We can do this manual. But we would like to do this automatically.

Thanks in advance.

Chris

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Building flows

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David_MA 12,966 Super User 2025 Season 2 on at

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What would be the point of creating a group without SharePoint and/or Teams? Especially a private one where you are the only member. Otherwise, I believe the only option is creating it manually as you stated through the admin center.

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ndrake92 12 on at

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Hi David,

Well it is quite a complicated structure.
We have 1 SharePoint site.
In it we have multiple customers folder with there own project.
In these folders are folders which are shared with external project teams/users.

Now we want to see who has access to which folders.
We are nearly there but are missing the groups who have permissions.
We give permissions through Security Groups without email. (also automated with a flow)
But we can't find or export these groups in the flow. The only 'group' i can find and put in a Excel is an office 365 group.

So we have a flow which creates a Excel file with this information:
- Folder Name
- Folder Path
- Shared with Date
- Shared with Users (only if this is shared with a person, guest users and internal users)
- Direct link to the folder

So now im trying to find a way to get a group and add this to the excel file.
So this is why i was thinking about a office 365 group without a sharepoint site.

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David_MA 12,966 Super User 2025 Season 2 on at

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If it is in SharePoint, you can create SharePoint security groups and then break inheritance on your folders to give the appropriate SharePoint security group access. Using the SharePoint API, you could probably automate it with Power Automate, but I wouldn't be able to tell you how. Although if I were doing this, I think I would probably set up a separate document library for each customer along with a group for each customer. Then you would just need to give the group the correct access to their document library.

Asking Copilot if this is possible, it says it is and gives the steps to do it. However, if you have used Copilot before, sometimes in can give you wrong information. And since I have never done this, I don't know if what it says is accurate.

If you want to go down that route, hopefully someone in the forums has enough experience to help you get started.

Here is a resource for setting up SharePoint groups: Default SharePoint groups - SharePoint in Microsoft 365 | Microsoft Learn.

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jud 2 on at

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Hello,

I have a question. Were you able to create a flow or script to export a report on SharePoint User/Site/Permission Matrix?

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