Move files from Outlook to Sharepoint using List as reference

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Posted on 18 Jul 2023 13:18:56 by JFS

I have a SharePoint List of hundreds of clients. I want to create a flow so that emails that I move to a subfolder in my Outlook inbox are exported to the client’s folder on SharePoint and renamed. I have set-up for the SharePoint List to have a URL for the Outlook subfolder and a URL for the client’s folder on SharePoint. I have the trigger as ‘when a new email arrives’. Below is my flow so far (I’ve not used client’s names). Can you help me develop the flow which uses the SharePoint List as a point of reference please. Do I use Get Data, Get Files (properties only) or Get Items?

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JFS 2 on 09 Aug 2023 at 19:45:21

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Re: Move files from Outlook to Sharepoint using List as reference

I am new to Power Automate, so this is an update on what I’ve learned so far. As noted above, I am trying to use the content of a SharePoint List to tell the flow where to look for the Inbox subfolder and the specific folder in the SharePoint Library. I have used ‘Get Items’ for the content of the SharePoint List to be used, first by filtering by ‘Case Holder’ (name removed) and then filtering by ‘Outlook reference’. The flow works up until Export Email. Maybe I should be using ‘move email’? I think I need to use the ‘Outlook reference’ but not sure how. While I test the flow, I have set it up to send the email to a named folder, but ultimately, I want it to go to the folder address identified in the SharePoint List. But one thing at a time!! Any help and guidance welcome.