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Power Automate - Using Flows
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Take file created date and use within the flow to create subfolders while copying the files to another sharepoint

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Posted on by 34



I need to move a specific files with name "Rack_SKU_##_DD_MMM_YYYY_HH_MM_SS" pick the files from a shared drive location and move to SharePoint folders. This folder has other files as well. While moving this to the destination sharepoint, 

 

Month_Year based on current date should be picked and uploaded to sharepoint location.

 

Year and Month sub-folders to be created in the sharepoint if not already available
(Calculation should be based on month Present in file name minus 1)
Example:
> If Current Month is April 2022, the folder created should be 2022/Mar
> If  Current Month is January 2022, the folder created should be 2021/Dec

 

Appreciate all your help here. 

  • AK007 Profile Picture
    34 on at
    Re: Take file created date and use within the flow to create subfolders while copying the files to another sharepoint

    Hi @abm 

    Please find the snip , outputs have year and month folders

    AK007_0-1652069239470.png

     

  • abm abm Profile Picture
    32,484 Most Valuable Professional on at
    Re: Take file created date and use within the flow to create subfolders while copying the files to another sharepoint

    Hi @AK007 

     

    I can see a space in you folder path

     

    image.png

     

    After SAP_PLM/

  • AK007 Profile Picture
    34 on at
    Re: Take file created date and use within the flow to create subfolders while copying the files to another sharepoint

    Hi @abm 

    PFA the snips

    AK007_0-1651816859115.pngAK007_1-1651816873000.png

     

     

  • abm abm Profile Picture
    32,484 Most Valuable Professional on at
    Re: Take file created date and use within the flow to create subfolders while copying the files to another sharepoint

    Hi @AK007 

     

    Without seeing the data its difficult to predict what's causing this. Could you expand your run history steps and post a screenshot.

     

    Thanks

  • AK007 Profile Picture
    34 on at
    Re: Take file created date and use within the flow to create subfolders while copying the files to another sharepoint

    @abm Thanks for the reply, I ran a test run with file name "Taxation" and it still wasn't working.

  • abm abm Profile Picture
    32,484 Most Valuable Professional on at
    Re: Take file created date and use within the flow to create subfolders while copying the files to another sharepoint

    Hi @AK007 

     

    Thanks for your reply. Check your filename. Looks like you have some invalid characters.

     

    Thanks

  • AK007 Profile Picture
    34 on at
    Re: Take file created date and use within the flow to create subfolders while copying the files to another sharepoint

    Hi @abm 

    The above solution worked, thank you very much 
    but i'm running into a problem while creating folder in the sharepoint. 

    it is throwing "Invalid Character in Create File in Sharepoint Document Library" error.

    below is the error 

    {
      "status"400,
      "message""The file or folder name \"sites/PLASTICTAXEUROPE/Shared Documents/Plastic Tax Automation/Automation/SAP_PLM/ 2022\" contains invalid characters. Please use a different name. Common invalid characters include the following: # % * : < > ? /  |\r\nclientRequestId: cee35b92-8ec3-476c-99db-984c01772f68\r\nserviceRequestId: cee35b92-8ec3-476c-99db-984c01772f68"
    }

     

  • abm abm Profile Picture
    32,484 Most Valuable Professional on at
    Re: Take file created date and use within the flow to create subfolders while copying the files to another sharepoint

    Hi @AK007 

     

    So after the trigger add an IF condition action step to check the file name contains Rack_SKU_##. Here you can't check the full filename because of different date and time.

     

    Thanks

  • AK007 Profile Picture
    34 on at
    Re: Take file created date and use within the flow to create subfolders while copying the files to another sharepoint

    Hi @abm 

    Thanks for your assistance here.

    I will be picking up the file from shared drive and not one drive. 
    Also, there are other files on the shared drive, i want the flow to specifically pick  "Rack_SKU_##_DD_MMM_YYYY_HH_MM_SS" files. Can you please help me further on this one?

     

    Thanks in Advance.

  • Verified answer
    abm abm Profile Picture
    32,484 Most Valuable Professional on at
    Re: Read dates from file name and use within the flow to create subfolders while copying the files to another sharepoint

    Hi @AK007 

     

    Please have a look at my tutorial video.

     

    https://youtu.be/J7amUp8Up4c

     

    If you need any further help please let me know.

     

    Thanks

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