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Used PowerApp Template for SharePoint List and the PS List does not update

Posted on 11 Dec 2024 20:23:31 by 16
I used the template option to create a PA that references a SP list.  When the PA was created it did pull the correct data into the PowerApp to start. 
 
- If I edit or add data to the SP list inside of the Power App it does not reflect on the SP list itself. The edit/new entry does show in the PowerApp
- If I add something to the SP list it does not show up in the Power App. Even if I refresh the data in PA the data the edit/new entry from SP list is not shown in PA.
 
It behaves as if it has created a whole new list and the initial SP list was just a reference but I do not see a new list created on the SP site.
 
The commands for the "New" and "Edit" are listed below.
 
NEW
 
 
When you click new it does clear the right hand section to allow for entries.
IF you hit check mark the data clears and new entry is added to left hand pane.
 
 
EDIT
 
 
 
I am sure it is a simple fix but I am just missing it.
 
Thanks,
Rich
 
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  • DCHammer Profile Picture
    DCHammer 680 on 12 Dec 2024 at 17:54:32
    Used PowerApp Template for SharePoint List and the PS List does not update
    Are the changes to the data not reflecting correctly in the published app or in the Editor Studio?
    No changes to any datasource are ever dynamically updated within the editor. It grabs the current dataset when you start editing an app and does not refresh until you restart the editor or manually update your datasource.
     
     
  • richard_k Profile Picture
    richard_k 16 on 12 Dec 2024 at 17:24:09
    Used PowerApp Template for SharePoint List and the PS List does not update
    @MarkRahn - If I create a blank Ap and add SP list it stays   
    When I try to use Copilot to create it converts the list to a table in dataverse.  If it would just use the List as the connection it would be fine.  :)
    I created another way and it did the same thing but I do not remember the steps I took as that was a couple days ago.
     
     
  • MarkRahn Profile Picture
    MarkRahn 822 on 12 Dec 2024 at 15:35:01
    Used PowerApp Template for SharePoint List and the PS List does not update
     
    I am trying to duplicate your steps to help you out. I have generated an SP List and created the same App Layout in Power Apps.

    You may just need to Refresh your SharePoint List data source. Go to Data - find your SP List - and click Refresh.


    Unless you have made changes to the App, your Gallery and the Form to the right in the layout should both be connected to the same SharePoint List.

    If you click on the Gallery and select "Items", you should see something similar to:

     
    When you add a new item in the SP List from SharePoint, does that item show up in the Power Apps Gallery? I did a test where I added an new item to the list in SharePoint. If I typed in the "Search" field in the App, the Gallery refreshed. I had given my new item a specific Title. I typed the new Title into the Search field and the Gallery filtered to that item.

    If for some reason none of this is working for you, can you check the number of items in the list? You can do this by going to SharePoint, showing the ID column, and sorting the ID column descending. The ID number of the most recent item will often give you an indication of the number of items in the list. If you are below 500, the the number of items in the list is probably not causing an issue. If the number is greater than 500, reply back here.

    If none of this helped, reply back here and the forum can try to help you further.

    If I've answered your question or solved your problem, please mark this question as answered. This helps others who have the same question find a solution quickly via the forum search. If you liked my response, please consider giving it a Like.
     
    Thanks
    -Mark
  • richard_k Profile Picture
    richard_k 16 on 12 Dec 2024 at 13:01:29
    Used PowerApp Template for SharePoint List and the PS List does not update
     
     
    Geesh!  The data connection is going to Dataverse now vs my SharePoint list.  I looked at this previously and thought it was SP connection and totally overlooked it.
     
     
    I added SP list back and will tweak the PA to get these errors to go away
     
     
  • ronaldwalcott Profile Picture
    ronaldwalcott 1,167 on 12 Dec 2024 at 01:22:42
    Used PowerApp Template for SharePoint List and the PS List does not update
    You need to look at the Data option in Power Apps Studio to see which SharePoint list it is accessing.
     

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