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Session Id : elG0K1/h+D9s/+k9JIjXEu
Power Automate - Building Flows
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Flow that generates email reminder for MS Teams meeting

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Posted on 27 Jun 2024 20:10:21 by 2

My team needs to send a reminder via email to all attendees of a meeting with a particular name 10 minutes before the meeting begins. 

 

My flow so far: I am using the When an upcoming event is starting soon (V3) action and a Condition that checks the meeting name. If true, it triggers the Send an email (V2) action.

 

Problem: I can't figure out how to neatly add the Microsoft Teams link and dial-in information from the meeting notice into the email. Please help! 

  • Expiscornovus Profile Picture
    32,159 Most Valuable Professional on 06 Jul 2024 at 13:52:32
    Re: Flow that generates email reminder for MS Teams meeting

    Hi @Angie_592,

     

    Yes, that should be possible by using a couple of string functions like concat, slice and split to extract that data.


    Below is an adjusted example

     

    For the meeting join link you can try and use the below expression:

    concat('https://teams.microsoft.com/l/meetup-join',slice(split(split(outputs('Html_to_text')?['body'], '[https://teams.microsoft.com/l/meetup-join')[1], decodeUriComponent('%0A'))[0],0,-1))

     

    Meeting ID

    split(split(outputs('Html_to_text')?['body'], 'Meeting ID: ')[1], decodeUriComponent('%0A'))[0]

     

    Passcode

    split(split(outputs('Html_to_text')?['body'], 'Passcode: ')[1], decodeUriComponent('%0A'))[0]

     

    meetingdetails_expressions.png

     

  • Angie_592 Profile Picture
    2 on 04 Jul 2024 at 17:54:51
    Re: Flow that generates email reminder for MS Teams meeting

    Thank you for this and the screenshots! Unfortunately, the email that gets generated from this looks like a mess. Is there any way to extract just the link and dial-in information from the meeting notice and use that to compose a clean email?

  • Expiscornovus Profile Picture
    32,159 Most Valuable Professional on 29 Jun 2024 at 22:48:32
    Re: Flow that generates email reminder for MS Teams meeting

    Hi @Angie_592,

     

    Those details should be in the body field of the body.

     

    Try something like the below

     

    triggerOutputs()?['body/body']

     

    bodybodycontentexample.png

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