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Flow that generates email reminder for MS Teams meeting

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Posted on by Angie_592

My team needs to send a reminder via email to all attendees of a meeting with a particular name 10 minutes before the meeting begins.

My flow so far: I am using the When an upcoming event is starting soon (V3) action and a Condition that checks the meeting name. If true, it triggers the Send an email (V2) action.

Problem: I can't figure out how to neatly add the Microsoft Teams link and dial-in information from the meeting notice into the email. Please help!

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Expiscornovus 33,876 Most Valuable Professional on at

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Hi @Angie_592,

Those details should be in the body field of the body.

Try something like the below

triggerOutputs()?['body/body']

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Angie_592 2 on at

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Thank you for this and the screenshots! Unfortunately, the email that gets generated from this looks like a mess. Is there any way to extract just the link and dial-in information from the meeting notice and use that to compose a clean email?

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Expiscornovus 33,876 Most Valuable Professional on at

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Hi @Angie_592,

Yes, that should be possible by using a couple of string functions like concat, slice and split to extract that data.

Below is an adjusted example

For the meeting join link you can try and use the below expression:

concat('https://teams.microsoft.com/l/meetup-join',slice(split(split(outputs('Html_to_text')?['body'], '[https://teams.microsoft.com/l/meetup-join')[1], decodeUriComponent('%0A'))[0],0,-1))

Meeting ID

split(split(outputs('Html_to_text')?['body'], 'Meeting ID: ')[1], decodeUriComponent('%0A'))[0]

Passcode

split(split(outputs('Html_to_text')?['body'], 'Passcode: ')[1], decodeUriComponent('%0A'))[0]

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