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Power Platform Community / Forums / Power Pages - Power Apps Portals / Create joint view of r...
Power Pages - Power Apps Portals
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Create joint view of records made by external users of same organization

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Posted on by mvdb 64

I have a portal where external users can create, view and edit their own records. Now I want a secundary view where the external users can view all of the records of the external users related to their organisation.

I added a field 'organisation' to combine the records at the 'contact'-level, but it doesn't seem to work. Should I add a field to my records-entity (that contains the organization) and fill it with a script, but than the script would have to know to which organisation a contact-user belongs. How can I best address this problem? Thank you.

  • oliver.rodrigues Profile Picture
    oliver.rodrigues 9,342 Most Valuable Professional on at
    Re: Create joint view of records made by external users of same organization

    please take a look at this video: https://www.youtube.com/watch?v=R_l_AXBJjxo

     

  • Fubar Profile Picture
    Fubar 8,010 Super User 2025 Season 1 on at
    Re: Create joint view of records made by external users of same organization

    You can use Metadata on the forms (its a related entity to the Entity Form etc) to save the portal user (contact) and their account.

  • mvdb Profile Picture
    mvdb 64 on at
    Re: Create joint view of records made by external users of same organization

    Thank you for answering @OliverRodrigues 

    My external users are by default saved as a contact in the Contact-table, the users that are connected to the records created by these external users is 'SYSTEM' by default for ALL external users. So the answer to your first question is unfortunately: No.

  • oliver.rodrigues Profile Picture
    oliver.rodrigues 9,342 Most Valuable Professional on at
    Re: Create joint view of records made by external users of same organization

    Hi, is your "Organisation" represented by the Account table? 

    and if yes, are you using the OOB relationship "Parent Customer" to assign an Organisation to a Contact record?

    if yes to all above, you can resolve this issue with Entity Permissions + Web Roles.

    Create an additional Entity Permission and a new Web Role, set the entity permission scope to Account and point to your Organisation relationship. Assign the new permission to a new Web Role (a new Web Role might be required so it won't conflict to the existing one).. also you probably want only a certain group of users to have the "extra" access, so you might have to work a process/workflow to assign the Web Role to specific users

     

    hope this makes sense

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