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Power Platform Community / Forums / Power Pages - General Discussions / Visitor Register
Power Pages - General Discussions
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Visitor Register

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Posted on 12 Feb 2025 11:48:12 by RK-19121155-0 4
Hi,
 
I am required to create a way for visitors to register when entering a building using the Power Platform. Does anyone know what would be the best way to go about this?
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  • Suggested answer
    Robu1 Profile Picture
    Robu1 1,243 Super User 2025 Season 1 on 12 Feb 2025 at 17:43:41
    Visitor Register
     
     
    Thank you for choosing Microsoft Community.
     
    To create a visitor registration app in Power Apps, you can use the following prompt to guide you through the process:
     
    Prompt for Creating a Visitor Registration App:
    Develop a visitor registration app using Power Apps to streamline the check-in process for visitors entering a building.
     
    1. Define Requirements
    Identify the key features of the app, such as visitor registration, check-in/check-out, data storage, and notifications.
    Define different user roles, such as visitors, reception staff, and security personnel.
     
    2. Set Up Environment
    Create a SharePoint List: Use SharePoint Online to store visitor data. Create columns for visitor name, date, purpose of visit, contact details, etc.
     
    Example:
    Column 1: Visitor Name
    Column 2: Visit Date
    Column 3: Purpose of Visit
    Column 4: Contact Details
    Column 5: Check-In Time
    Column 6: Check-Out Time
    Create a Power App: Open Power Apps and create a new canvas app.
     
    3. Design the App Interface
    Add Screens: Create separate screens for different functionalities, such as the welcome screen, registration form, visitor list, and check-in/check-out.
    Add Controls: Use controls like text inputs, dropdowns, date pickers, and buttons to build the interface.
    Example:
    Welcome Screen: Add a button to navigate to the registration form.
    Registration Form: Add text input fields for visitor information and a submit button.
    Visitor List: Add a gallery to display registered visitors.
    Check-In/Check-Out Screen: Add buttons for check-in and check-out actions.
     
    4. Implement Functionality
    Connect to SharePoint: Use the SharePoint connector to link your app to the SharePoint list where visitor data is stored.
    Form for Registration: Create a form to collect visitor information and save it to the SharePoint list.
    Gallery for Visitor List: Add a gallery control to display the list of registered visitors.
    Check-In/Check-Out Logic: Implement logic to update the check-in and check-out times for visitors.
     
    5. Add Logic and Validation
    Input Validation: Add validation rules to ensure data is entered correctly, such as required fields and proper date formats.
    Save and Update: Implement logic to save new visitor entries and update existing ones.
     
    6. Test the App
    Perform structured testing to ensure all functionalities work as expected.
    Have real users test the app and provide feedback.
     
    7. Deploy and Monitor
    Deploy the App: Publish the app to your users.
    Monitor Usage: Keep track of app usage and gather feedback for future improvements.
     
    Example Prompt for a Visitor Registration App:
     
    Create a visitor registration app using Power Apps. The app should allow visitors to register upon arrival, input their information, and check in and out. The app should be connected to a SharePoint list to store visitor data. Implement input validation to ensure data accuracy and provide a user-friendly interface for visitors and reception staff.
    By following this prompt, you can systematically create a functional and user-friendly visitor registration app using Power Apps.
     

    Resources

    - [Visitor Registration App Template](https://appsource.microsoft.com/en-us/product/web-apps/powerplatformtemplates.mpa-visitorregistration) Visitor Registration: A ready-made template for visitor registration.

     

    - [Power Platform Community](https://answers.microsoft.com/en-us/msoffice/forum/all/check-in-app-for-visitorscontractors/00d0fb7b-2e25-46bf-a682-f8c0e55fbb82) Check-In App For Visitors/Contractors? - Microsoft Community: A community forum for Power Platform users.

     

    - [Visitor Management App Template] https://github.com/OfficeDev/microsoft-teams-apps-visitormanagement 

    GitHub - OfficeDev/microsoft-teams-apps-visitormanagement: A Teams Power App template designed to manage visitor requests

    A GitHub repository with a visitor management app template.

     

    If you have any specific questions or need further assistance, feel free to ask!

     

    If this resolves the issue, kindly mark it as resolved to enable others find this solution.
     
    Happy to help.
     
     
    Robu1
     
     
  • Suggested answer
    oliver.rodrigues Profile Picture
    oliver.rodrigues 9,315 Most Valuable Professional on 12 Feb 2025 at 13:57:46
    Visitor Register
    Your requirement is very generic
     
    What do you have in your architecture so far?
     
    How will visitors interact with the system?

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