CDS Current User Filter

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Posted on by panterra

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Hi,

This might be an easy one for the CDS 2.0 Experts out there. I was wondering what the best way of filtering a CDS Entity to find records created by the current user.

I would rather not query against an Email Address or Display Name as these can change for users over time.

Also - In CDS 1.0, the Created By field stored the OID value of the user. It would be great to be able to continue to be able to query against this.

Thank you,

Sean

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Microsoft Dataverse with Power Apps

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v-xida-msft Microsoft Employee on at

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Hi @panterra,

Do you want to filter your CDS records created by current login user?

Actually, the 'Created By' column (System column) is a LookUp column in each Entity, which looks up to User Entity within your Common Data Service. In addition, the 'Created By' column link the corresponding user in the User Entity through a unique GUID string, e.g. '0342f767-4414-e911-a981-000d3a828979'.

If you just want to filter your CDS records based on the unqiue GUID string (OID value that you mentioned) of the current user, I afraid that there is no way to achieve your needs.

Currently, within PowerApps, there is no direct way to get the unique GUID String value of the current sign in user within the User Entity. You could only get the unique GUID string value via the Email Address, Full Name or ... of a user within the User Entity.

As an alternative solution, you could consider take a try to filter your CDS Entity records based on the email address of current login in user. I have made a test on my side, please take a try with the following workaround:

Set the Items property of the Gallery to following:

Filter(TaskLists, 'Created By'.'Primary Email' = User().Email)

On your side, you should type:

Filter(YourCDSEntity, 'Created By'.'Primary Email' = User().Email)

Best regards,

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panterra 207 on at

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Thank you for these details and other options. Just to confirm in CDS 1.0 was the value in the Created By User column the OID?

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juresti 319 on at

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Great, this is exactly what I was looking for as well.

We have an app where users will only load their own records on the edit screen.

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CubixVision 2 on at

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Hi,

I am having the same issue and trying to follow the instructions. The part of the solution I have a question about is when you say "On your side, you should type:", I am not too clear on what that statement means.

Thanks in advance.

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Centaurus 10 on at

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Hello @v-xida-msft @v-xida-msft

If I try your solution I got a delegation warning. Is there any alternative way without delegation?

Thanks a lot
Centaurus

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