web
You’re offline. This is a read only version of the page.
close
Skip to main content

Announcements

News and Announcements icon
Community site session details

Community site session details

Session Id :
Power Platform Community / Forums / Power Apps / Powerapps Collaboratio...
Power Apps
Answered

Powerapps Collaboration Across Users

(0) ShareShare
ReportReport
Posted on by 11

Hi, I have an app that I'm building where users can develop product specification sheets from form/dropdown selections. Then export that out to email for the vender.

The thing is, multiple departments need to weigh in on the selections and inputs (engineering, maintenances etc.). 

Is there a way for PowerApps to allow a user to save an instance (say they are working on an Excavator) for another user to then load onto the app and continue with that instance? 

Categories:
I have the same question (0)
  • TheRobRush Profile Picture
    11,128 Moderator on at

    Store all your options in a sharepoint list, then add in ability to load a template from sharepoint if they want to check out someone elses proposal instead of make their own

  • nparadiso Profile Picture
    11 on at

    how would I then make that ability for the user to choose what list they load for the data?

  • Verified answer
    TheRobRush Profile Picture
    11,128 Moderator on at

    Not what list, but what items from it. SO lets say on first page for example you can have a small gallery with the items set to ["Create New", "Review Submission"] then inside that two buttons and labels by them that say thisitem.value

     

    One would send you to the create form you have and the other to a page with a vertical gallery on it

    that gallery would have name of your splist on it, for now lets call it forreview

     

    then in the gallery itself put a couple text boxes one for like item name, one for submitter etc. then you have a gallery with all items needed for verification.

     

    clicking one you would say like Onselect= Set(verifyVar, thisitem.ID); Navigate(editpage)

     

    then on your edit page you have same basic form as a create new except that the fields all do a lookup as their default value, something like LookUp(forreview,ID=verifyVar,columnameyouwanttoreturn)

     

    when final person verifies it you can send it to your vendors and then removeif(forreview,ID=verifyVar) to remove it from the bank of those needing review

  • nparadiso Profile Picture
    11 on at

    That's awesome and sounds like it could work with their data!, I do have one concern. Say if there's 10 categories to complete via dropdown selections, User1 does the first 5 and saves for review, when User2 loads it, it will need to show User1's saved data plus the default 5 remaining dropdowns for selection. How could I incorporate that into the solution?

  • TheRobRush Profile Picture
    11,128 Moderator on at

    It will handle itself, as long as edit forms default values are set to thisitem.relevant column, if that column hasnt been chosen yet you will just have the categories that are filled out showing the data put in them, and the categories that haven't will just start off blank

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

Quick Links

Introducing the 2026 Season 1 community Super Users

Congratulations to our 2026 Super Users!

Kudos to our 2025 Community Spotlight Honorees

Congratulations to our 2025 community superstars!

Congratulations to the March Top 10 Community Leaders!

These are the community rock stars!

Leaderboard > Power Apps

#1
11manish Profile Picture

11manish 541

#2
WarrenBelz Profile Picture

WarrenBelz 434 Most Valuable Professional

#3
Valantis Profile Picture

Valantis 289

Last 30 days Overall leaderboard