Building a flow to populate an excel spreadsheet from sharepoint list

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Posted on by kirstenk2020

I am trying display my SharePoint list in an excel spreadsheet for reporting to a client on various items.

The SharePoint list is being auto-populated (new items added) by a flow when a form gets submitted.

the list is also being updated manually when a status is changed.

I have a spreadsheet (table1) with data from the SharePoint list as a start. And I have followed some instructions to complete a flow, but it is failing.

Can anybody help? Here are some screen shots of the flow for a more complete illustration.
screen shots

Categories:

Building flows

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v-litu-msft on at

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Hi @kirstenk2020,

Thanks for your screenshot, please try to remove the two Apply to each action in the two branches of condition action:

It's unnecessary to add it cause you just want to update one row in the Excel file.

Best Regards,
Community Support Team _ Lin Tu
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kirstenk2020 23 on at

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Thanks for your response @v-litu-msft, do you mean that I should remove only the Apply to each 2 under the branch for If No?

Do I leave the other one?

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v-litu-msft on at

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Hi @kirstenk2020,

You could just delete the Apply to each 2.

In fact, I don't think we need either Apply to each. Because of the newly created item always one.

Best Regards,
Community Support Team _ Lin Tu
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kirstenk2020 23 on at

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I thought that I needed two branches, as if there is a new row, I want to create another SP item, and / or if there is a change to any of the SP items, I want the change to be reflected in the excel table.

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v-litu-msft on at

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Hi @kirstenk2020,

Yes, I know, I mean just delete the Apply to each action 2, or delete the two Apply to each all. The Add a row into a table action and update a row action should be kept.

The reason for the Flow will fail maybe caused by apply to each 2 action.

Best Regards,
Community Support Team _ Lin Tu
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kirstenk2020 23 on at

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I am rather confused, if I don't have an apply, how would the spreadsheet update with the changes?

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v-litu-msft on at

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Hi @kirstenk2020,

When an item updated or created, it just one item comes, if you update an existing item in the list or create a new item, it just will run once.

If it is updated, according to the Key value ID is enough:

If you add the Apply to each surround the Add a row and Update row action, it will run many times, the number is the whole rows in Table 1 of the CIT_issues_report.xlsx:

So, what you want is to add multiple repeat rows when an item created? Not really, right? So, please just have a test, thank you.

Best Regards,
Community Support Team _ Lin Tu
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