Power Platform Community Forum Thread Details

Hi everyone,

I'm currently working on populating a Word template using Quick Parts to avoid premium features in Power Automate. The data source I’m working with is from Power Apps.

The challenge I'm facing is with inserting multiple rows of data into a table in the Word template. Instead of creating new rows for each data item, all the data gets merged into a single cell or row, appearing like:

data1data2data3

What I want instead is for each data item to appear in its own row, like this:

data1
data2
data3

Is it possible to achieve this using Quick Parts? If so, what would be the best approach to dynamically generate rows for each data item? Any guidance would be greatly appreciated!

Thank you!

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General Questions

Quick Parts can be used with content controls to populate data in Word.

In your Word template: Create a table with one row as a placeholder (e.g., with {Placeholder} or a content control like <<Data>> in the row where the dynamic data will go) Ensure the row has properly formatted cells for your data.

In Power Apps, format the data as a single string with line breaks between rows. Use Char(13) or Char(10) for new lines depending on the requirements of your template. Concat(
YourDataSource,
DataColumn & Char(10) // Concatenates data with a line break for each row
)

Replace the {Placeholder} in the Word template with your Quick Part or content control and map it to the string generated by Power Apps.

Word will treat line breaks (Char(10)) within the cell content as separate lines. If you need each item in a separate row: - Use a plain-text content control in the Word table. Map the content control to the Power Apps-generated string. Word will render each Char(10) (line break) as a new row when the template is populated.

Use the "Populate a Microsoft Word Template" action (standard connector, not premium). Map the field corresponding to your Quick Part or content control to the formatted string from Power Apps. Save or convert the template to a PDF/Word document.