How to trigger flow from multiple Outlook Calendars

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Posted on 15 May 2024 08:20:54 by Sandy8

Hi,

We have a scenario wherein we have multiple Outlook calendars that need to be monitored. If an item is created/updated/deleted in any on of these, a flow needs to be triggered that updates a sharepoint list.

We have created the flow for a single Outlook calendar. However, now need to connect multiple calendars as input to this flow, as the flow would be common. It seems, though, a single outlook calendar can be added as connection to the flow.

So, what is the best way to achieve this - we don't want to replicate/copy the flow for every individual calendar as it'll be a maintenance nightmare, esp as the number of Outlook calendars that need to be monitored keep increasing.

Thanks

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Sandy8 2 on 16 May 2024 at 07:59:19

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Re: How to trigger flow from multiple Outlook Calendars

That is what we already have - when I mentioned calendar, its actually shared calendars which are used by disparate teams across timezones. We want to be able to link to all these globally shared calendars and trigger power automate flows to parse data and store to sharepoint once calendar event is created/updated/deleted.

Currently the only workaround I can think is create a child flow that creates/updates/deletes the entries in the sharepoint based on a calendar connect and then have n-number of flows for every shared calendar out there that calls this child flow. Not the best approach, as we still end up having n-number of flows, but atleast the child flow will contain the common functionality and will thus have least friction related to maintenance and updates.

Its a shame though that the connectors are not 1-1 only, not n-1 or 1-n.
v-jefferni on 16 May 2024 at 01:50:51

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Re: How to trigger flow from multiple Outlook Calendars

Hi @Sandy8 ,

Could you please try and use a shared calendar to trigger the flow?

Best regards,