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Sync SharePoint Calendar events with MS Teams Planner tasks

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Posted on by ws6boy

Hi Everyone,

I have successfully created my MS Flow to trigger the creation of a new MS Teams Planner Task when a new SharePoint Calendar Event is created. However, I'm unable to get the "Description" field of the Calendar event to copy over to the new Teams Planner Task that is created. I've tried added actions is my Flow such as Get Item, Get Event, etc... but I always get an error that it can't find the event.

Consequently, (and perhaps this is related to the above issue) I'm also unable to get the Calendar Event to "sync" with the Teams Planner Task. Again, the Planner task is created successfully when the Calender Event is created, except for the Description field data is not carried over. I've also tried adding actions and conditions to create event ID's to have them correlate to the Planner Tasks, but this is also not working. Ideally, when you change/update the Calendar Event, I want to to then go and update the cooresponding MS Teams Planner Task, so they both have the SAME / Updated data.

I am new to MS Flow, so I'm sure I'm probably missing a crucial component..... Or, is this sync function just not possible between SharePoint Calendar and MS Teams Planner tasks.....?

Any help would be GREATLY appreciated!!!! Thanks a lot!!!

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Building flows

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v-yuazh-msft on at

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Hi @ws6boy,

Could you please share a screensho of the configuration of your flow?

Could you please share more details about the "Description" field of the Calendar event?

For your first question:"However, I'm unable to get the "Description" field of the Calendar event to copy over to the new Teams Planner Task that is created"

Please share more details about the "Description" field of the Calendar event,

We couldn't find the "Description" field of the Calendar event.

For your second question:"when you change/update the Calendar Event, I want to to then go and update the cooresponding MS Teams Planner Task, so they both have the SAME / Updated data"

Please create the flow as below:

Please make sure the Title of the Task in planner would the same as the Subject of the event in outlook Calendar.

Best regards,

Alice

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ws6boy 25 on at

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Hi @v-yuazh-msft,
Thank you very much for the reply! However, remember I'm trying to sync my MS Teams Planner Tasks with its corresponding "SharePoint" Calendar Items, not an Outlook Calendar event. Hopefully this clairifies what I'm trying to accomplish...

Here is the Description field from a SharePoint Calendar Item (which would be the same as the body of an outlook event):

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ws6boy 25 on at

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Just checking to see if anyone has been able to find a fix for this yet....???? Or if MS plans to fix this issue to enable this type of Sync, etc...?

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ws6boy 25 on at

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Hi @v-yuazh-msft,
I'm guessing MS has still not added this "sync" function between SharePoint Calendar and MS Planner tasks....? Or nobody has been able to find a workaround that "works".... 🙂

I'll keep trying, but haven't been able to come up with anything that successfully works, as of yet....

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Community Power Pla... on at

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I know these posts are old but I'm trying to do the same thing. Create an event in a sharpoint calendar when a MS planner task is created. Any flow diagrams would be useful.

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