When Email Subject contains a keyword (one of 25), then store a string variable that can be used to define folder of same name to store attachments

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Posted on 30 Apr 2020 04:46:32 by r96359

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Pulling my hair out trying to figure this one out.

I have emails coming in that I need to store attachments to specific folders if the subject of the email matches a keyword.

Process:

1. Look for specific keywords in Subject of email using contains.

2. If a keyword is a match (25 different possible keywords), then store that keyword as a variable

3. Use the variable to define the directory path the attachment will be saved in. (I have 25 different folders)

Example:

1. If Subject of email contains keyword 'RB75'

2. Save variable value as 'RB75'

3. Use variable value to define path to store attachments i.e. C:\RB75\

I'm new to Power Automate and having a hard time figuring out how to create a array to look for contains keyword in the Subject then store that as a variable that I can use later.

Any help would be greatly appreciated!!!

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Answers (1)

r96359 228 on 01 May 2020 at 02:38:14

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Re: When Email Subject contains a keyword (one of 25), then store a string variable that can be used to define folder of same name to store attachments

@v-alzhan-msft this idea moved me into creating a table in excel using filter array.
I then use the expression first(body('Filter_array'))?['CompanyCodes'] to assign the value as a directory path.

Many thanks!
v-alzhan-msft on 01 May 2020 at 01:14:12

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Re: When Email Subject contains a keyword (one of 25), then store a string variable that can be used to define folder of same name to store attachments

Hi @r96359 ,

Don't know the details of the concat() expression in your flow, and you could refer to the screenshot below to create the flow:

Best Regards,

Alice

Community Support Team _ Alice Zhang
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
r96359 228 on 30 Apr 2020 at 17:30:24

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Re: When Email Subject contains a keyword (one of 25), then store a string variable that can be used to define folder of same name to store attachments

Thank you both @VictorIvanidze and @v-alzhan-msft .
Trying to build upon this and also make the keywords easier to maintain, I created a excel file with a table called CC in SharePoint.
I think I am close.
I then used a filter array so I could use contains from the subject heading and find a match.
The output upon testing shows the result is "CompanyCodes": "US63" . This is a match and a single result returned.
When trying to use the result as an output, the expression conc() seems to not see the filter array object. I have tried several ways and it seems to only work with strings.

Any suggestions on how to fix this last step?
Images below.

Many Thanks!!
Verified answer

v-alzhan-msft on 30 Apr 2020 at 08:50:01

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Re: When Email Subject contains a keyword (one of 25), then store a string variable that can be used to define folder of same name to store attachments

Hi @r96359 ,

You could refer to screenshot below to create the flow:

You could save the attachment to your sharepoint library or local path refer to the example screenshot.

Best Regards,

Alice

Community Support Team _ Alice Zhang
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
VictorIvanidze 12,365 on 30 Apr 2020 at 08:40:53

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Re: When Email Subject contains a keyword (one of 25), then store a string variable that can be used to define folder of same name to store attachments

Hi @r96359, did you see this: https://docs.microsoft.com/ru-ru/power-automate/data-operations ?