When Email Subject contains a keyword (one of 25), then store a string variable that can be used to define folder of same name to store attachments

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Posted on by r96359

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Pulling my hair out trying to figure this one out.

I have emails coming in that I need to store attachments to specific folders if the subject of the email matches a keyword.

Process:

1. Look for specific keywords in Subject of email using contains.

2. If a keyword is a match (25 different possible keywords), then store that keyword as a variable

3. Use the variable to define the directory path the attachment will be saved in. (I have 25 different folders)

Example:

1. If Subject of email contains keyword 'RB75'

2. Save variable value as 'RB75'

3. Use variable value to define path to store attachments i.e. C:\RB75\

I'm new to Power Automate and having a hard time figuring out how to create a array to look for contains keyword in the Subject then store that as a variable that I can use later.

Any help would be greatly appreciated!!!

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Building flows

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VictorIvanidze 13,073 on at

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Hi @r96359, did you see this: https://docs.microsoft.com/ru-ru/power-automate/data-operations ?

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v-alzhan-msft on at

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Hi @r96359 ,

You could refer to screenshot below to create the flow:

You could save the attachment to your sharepoint library or local path refer to the example screenshot.

Best Regards,

Alice

Community Support Team _ Alice Zhang
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

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r96359 228 on at

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Thank you both @VictorIvanidze and @v-alzhan-msft .
Trying to build upon this and also make the keywords easier to maintain, I created a excel file with a table called CC in SharePoint.
I think I am close.
I then used a filter array so I could use contains from the subject heading and find a match.
The output upon testing shows the result is "CompanyCodes": "US63" . This is a match and a single result returned.
When trying to use the result as an output, the expression conc() seems to not see the filter array object. I have tried several ways and it seems to only work with strings.

Any suggestions on how to fix this last step?
Images below.

Many Thanks!!

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v-alzhan-msft on at

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Hi @r96359 ,

Don't know the details of the concat() expression in your flow, and you could refer to the screenshot below to create the flow:

Best Regards,

Alice

Community Support Team _ Alice Zhang
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

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r96359 228 on at

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@v-alzhan-msft this idea moved me into creating a table in excel using filter array.
I then use the expression first(body('Filter_array'))?['CompanyCodes'] to assign the value as a directory path.

Many thanks!

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