Creating two different forms from one sharepoint list

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Posted on 12 Jul 2024 16:41:36 by AE-12082315-0

Hello,

I created a sharepoint list with about 200 different columns that already have data in it. I just realized I need to create a second list with some of the existing columns so I can limit the users that can input data into the second column.

is it possible to create two different form with power apps when I only have one list? Also is it possible to limit the access to the second form? So only a few users can enter data? What steps should I follow?

I tried to use content type but all my columns are already created and it seems like you need to create site columns to make that work.

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KevinGador 560 Super User 2025 Season 1 on 12 Jul 2024 at 18:04:49

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Re: Creating two different forms from one sharepoint list

is it possible to create two different form with power apps when I only have one list? Also is it possible to limit the access to the second form? So only a few users can enter data? What steps should I follow?

yes to both questions.

just create another form and put the list as a data source then edit the fields you want to display/edit/new on the 2nd form.

for restricting access to the 2nd form, take a look at security roles or create another list for your own specific roles. To be more precise I'll recommend you to one of the videos that will greatly explain this in detail.

https://www.youtube.com/watch?v=J-hMMXrKMVE
a video from Reza, a Microsoft mvp.
pick whichever approach you like.