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Convert Name to Email Address

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Posted on by bclarkuncc

Does anyone have a recommendation/example of the best way to take a field from Sharepoint and convert it to an email address. I have a field in Sharepoint where a user selects a name (choice field). I do not want to use a Person or Group field, as I want to make it a simple choice instead of them having to type in a name. I want to take this name and convert it to an email address for futher use in the flow. For example:

Choices in Sharepoint:

Bob Ross

Dale Earnhardt

Jim Croce

Taylor Swift

Output for use in MS Flow:

Bob.Ross@company.com

Dale.Earnhardt@company.com

Jim.Croce@comporium.com

Taylor.Swift@comporium.com

Any thoughts?

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Building flows

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Community Power Pla... Microsoft Employee on at

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There is probably a neater way of doing this but use a Compose action to use an IF statment for each:

if(equals(triggerBody()?['FIELD IN SHAREPOINT']?['Value'],'Bob Ross'), 'Bob.Ross@company.com', '')
if(equals(triggerBody()?['FIELD IN SHAREPOINT']?['Value'],'Dale Earnhardt'), 'Dale.Earnhardt@company.com', '')
if(equals(triggerBody()?['FIELD IN SHAREPOINT']?['Value'],'Jim Croce'), 'Jim.Croce@comporium.com', '')
if(equals(triggerBody()?['FIELD IN SHAREPOINT']?['Value'],'Taylor Swift'), 'Taylor.Swift@comporium.com', '')

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v-bacao-msft Microsoft Employee on at

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Hi @bclarkuncc,

You could use Expression-replace() to replace the space of the name with "." and then use the concat() function to add the domain name.
I noticed that the domain name of the user's email may be different. I suggest adding a domain tag to the user's domain name in SharePoint list. The field type can also be Choice. Image reference:
SharePoint list:
Flow:
Formula reference:
concat(replace(items('Apply_to_each')['employee_name']['Value'],' ','.'),'@',items('Apply_to_each')['domain']['Value'])
The result of this expression output is an email that can be used in other Flow actions.

Please take a try and let me know if you have any question.

Best Regards,
Barry

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GabrielStJohn Microsoft Employee on at

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Hello, @bclarkuncc!

Thank you for posting on the Flow Community Forum! Have you had an opportunity to apply @v-bacao-msft‘s recommendation to adapt your Flow? If yes, and you find that solution to be satisfactory, please go ahead and click “Accept as Solution” so that this thread will be marked for other users to easily identify!

Thank you for being an active member of the Flow Community!

-Gabriel
Flow Community Manager

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CH3RR3RA 2 on at

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Hello @Anonymous
Would you be able to provide the same script but for flow. Instead of pulling the data from sharepoint I would like to pull the data from a field in a form.

Any help you could provide would be appreciated.

Thank you!

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MM-05080756-0 442 on at

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Hi @v-bacao-msft ,
I found this thread when swarching for a way to create e-mail address out of Sharepoint list field. Great, thanks!
But, in my case it is a bit more elaborate:
first name and surname are in different columns, and
some first names and/or surnames contain the letters å, ä or ö.

How do i tweak this expression
concat(replace(items('Apply_to_each')['Fornamn'],' ','.'),'@',items('Apply_to_each')['Domain'])
to create fornamn.efternamn@mydomain.com, from this:
Column names are Fornamn, Efternamn, Domain

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lucy96 2 on at

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hi digitech

do I have to change "Value" to my column name. how does power automate know which column I'm referring to.

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