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Create folders based on excel list

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Posted on 12 Jan 2021 07:29:36 by Community Power Pla...

I'm quite new to power automate, so excuse me if i'm asking a rookie question.

I would like to create a set of folders bases on a list in excel. From the excel file I would like to get the employee name and create a folder for every name in de list.

description of the flow:

Create year folder (current year)
Create subfolder for every employee
Create Word file based on template in folder with employee name.
Share sharepoint link to Word file with employee (email adres is in the excel list)

Nice to have

When a new row is created in the Excel file do the flow for that row.

Maybe it is an ambitious flow, for now i'm stuck in creating a folder based on the excel list. Some tips would be very welcome

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Answers (1)

kmw1130 948 on 28 Dec 2022 at 15:48:30

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Re: Create folders based on excel list

I'm struggling on the best way to create folders with subfolders and using an excel file. My folders/subfolders can be 3 levels deep:

I was looking at this video: https://www.youtube.com/watch?v=xF-EKKgLSvs, but still having some issues creating all the folders.
abm abm 32,464 Most Valuable Professional on 13 Jul 2021 at 13:40:13

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Re: Create folders based on excel list

Hi @liamb7951

This thread is already marked as solution accepted. You could please create a new thread and describe your requirements please?

Thanks
liamb7951 11 on 13 Jul 2021 at 10:03:59

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Re: Create folders based on excel list

Hi there, did you manage to solve this issue as I've been struggling to solve this for a couple of weeks now. Tried using VBA but unsuccessful, seen power automate may be an option but have 0 experience using it. @Anonymous
abm abm 32,464 Most Valuable Professional on 25 Jan 2021 at 17:53:16

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Re: Create folders based on excel list

Hi @Anonymous

Under the Folder Path you can extend by adding the other folder names.

General/NewMain/Newsubs
Community Power Pla... on 25 Jan 2021 at 16:26:23

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Re: Create folders based on excel list

hi@abm
Yes you are right, the range of the table was far to high. I adjusted that.
What i'm still struggling with is the location of the folders that are created.
The main folder of sharpoint is Document. Within documents we have General and there is want to create my folders:
Like Document/General/NewMain/Newsubs

My flow is now creating a shareddocuments folder in Documents, within shareddocuments he is creating a new general en then the folders of my flow.

my create main is looking like this:
abm abm 32,464 Most Valuable Professional on 22 Jan 2021 at 20:07:55

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Re: Create folders based on excel list

Hi @Anonymous

Looks like you are hitting the threshold limit. I can see 5120 record in that loop to process. How many total records in Excel?
Community Power Pla... on 22 Jan 2021 at 14:18:31

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Re: Create folders based on excel list

Hi @abm
I haven't changed the flow but i now get this error, where before this was running fine. And i'm testing with the same excel file
Community Power Pla... on 18 Jan 2021 at 06:54:58

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Re: Create folders based on excel list

I'm bit of a step further, i'm able to create the main folder in General, where I want it. But i'm still doing something wrong in the create subfolder(Maak subfolder). For this he is creating a folder names shared documents then he is creating a complete new path document/general/and then the subfolders.

Am I taking over the wrong value in create subfolder?
abm abm 32,464 Most Valuable Professional on 17 Jan 2021 at 18:05:21

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Re: Create folders based on excel list

Hi @Anonymous

Thanks for your reply. Are you referencing about the subfolder select trigger? If not please explain?
Community Power Pla... on 17 Jan 2021 at 09:38:31

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Re: Create folders based on excel list

Thank you for your help @abm
I have the basics working, one last question. The folder creation in sharepoint(teams) is happening in the Root folder and I’m not able to select a subfolder, like /general/