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Sending email 3 months after MS Forms survey is submitted

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Posted on by JKingy94

Hi Everyone

I am trying to create a Flow that sends an email to an individual 3 months after they submit a response to a survey via MS Forms. I can get it working for a period of time less than 30 days, so am wondering whether there is a limit? I am very new to using Flows and so there is a strong possibility that I have overlooked something so any help would be much appreciated please.

If there is no way to do this, does anyone have any alternative suggestions?

Thanks

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Jcook 7,779 Most Valuable Professional on at

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Re: Sending email 3 months after MS Forms survey is submitted

@JKingy94

Could you provide us with an update on your flow?

Thank you!
Jcook 7,779 Most Valuable Professional on at

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Re: Sending email 3 months after MS Forms survey is submitted

Hello @JKingy94

Here is a POC. I have created a List just like yours. I did not know the type of column you used for your Response Submitted. So i just used a Single Text type.

1) Use a recurrence trigger and trigger once a day. I suggest early in morning like 8am.

2) Add a Compose action. Here use the expression:
addDays(utcNow(), 90, 'dd/MM/yyyy')

3) Add a SharePoint Get items action, and specify a filter Query by using:
ResponseSubmitted eq '<Insert Dynamic Output>'

4) Add a Apply to each loop and input the value from get items

5) inside your loop add the send email action

—Josh
If you like my post please hit the "Thumbs Up" -- If my post solved your issue please "Mark as a Solution" to help others
JKingy94 4 on at

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Re: Sending email 3 months after MS Forms survey is submitted

Is this ok?

There are other questions on the survey but these are the ones we what to be able to pull through ready for the emails to be sent out.
Jcook 7,779 Most Valuable Professional on at

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Re: Sending email 3 months after MS Forms survey is submitted

Yes of course,

Could you share with me how the SharePoint list is setup.

If you could. Share a picture of the list with some test data.

—Josh
If you like my post please hit the "Thumbs Up" -- If my post solved your issue please "Mark as a Solution" to help others
JKingy94 4 on at

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Re: Sending email 3 months after MS Forms survey is submitted

Hi @Jcook

Thanks for your reply. I have created the list in SharePoint but am now stuck on how to set up the second flow to add 90 days, are you able to help please? 🙂

Thanks
ChristianAbata 8,949 Most Valuable Professional on at

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Re: Sending email 3 months after MS Forms survey is submitted

hi @JKingy94 yes there is a limit just to 30 days.
Jcook 7,779 Most Valuable Professional on at

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Re: Sending email 3 months after MS Forms survey is submitted

Hello,
Yes flow will only run for a maximum of 30 days than it will time out.

My suggestion:
Store the email and the date registered in a SharePoint list.
Now have a secondary flow that runs daily to list items in the list and add 90 days to the date by using the expression:
adddays()
Than compare the today’s date with the date from SharePoint after the add days have been applied.
Use a if block to see if dates match and if they do send email.

—Josh
If you like my post please hit the "Thumbs Up" -- If my post solved your issue please "Mark as a Solution" to help others