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Using Flow as replacement for SharePoint Workflows

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Posted on by CU28111156-0

Hi community,

I need some help from you. I'm responsible for SharePoint environment in our company. My plan is to use Flow as the replacement for SharePoint workflows, so I opened some library, made a flow from template and tested it. So far so good.

But now the workflow is available for me in a particulal document library. Moreover this is pre-set when I create flow from template, how to generalize it in a way to make it automatically available in all document libraries in our tenant for our users to run ?

There is no 'Publish to company Flows' and no automatic assigning when new site is created, so how to I do that ?

Any idea ?

Thank you very much

Tomas

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Using flows

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ScottShearer 25,290 Most Valuable Professional on at

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The capability you are describing does not exist in Flow at this time.

I submitted an idea suggesting that we be able to attach Flows to content types much like SharePoint 2010 style reusable workflows. If that meets your needs, please vote for this idea.

If my suggestion does not meet yor needs, you may want to submit your concept as a idea here.

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CU28111156-0 32 on at

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Yes, Kind of. Does not need to be necessarily to content types but directly to document library. However the principle is the same.
I will vote. I'm really suprised such a key feature does not exist. May be have to think another way. 🙂

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Community Power Pla... Microsoft Employee on at

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practically speaking, it would probably need to be tied to content types.

The flow is able to understand the columns available in each list. if the worflow is reused but it is attempting to use or modify the values in a column that existed in the original list but don't exist in the subsequent list, I would anticipate all manner of havoc to occur.

Attaching the Flow to a content type would alleviate the issue of the underlying lists containing columns that are not exactly the same.

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