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Session Id : tms7YbR5V+KkD5LpWSUTff
Power Apps - Microsoft Dataverse
Answered

Instant flow in business process flow not showing status for users

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Posted on 31 Jan 2022 16:14:19 by 153

Hello,

 

I am trying to share a business process flow containing several power automate instant flows to users. They can trigger the process, but the status of the flow run will not show for them.

 

I am suspecting this might be a some permission the users are missing, but I don't know which ones. It is working for me as the owner and creator of the solution.

 

Am I on the right track here? Do anyone know which permissions are required for a user to successfully run a instant flow within a business process flow?

 

  • Svenny Profile Picture
    153 on 25 Nov 2022 at 10:14:15
    Re: Instant flow in business process flow not showing status for users

    @KrzysztofNk 

     

    Thanks for replying with the solution.

     

    I spent some time with Microsoft support on this issue, and adding the SystemJob privilege was the solution.

     

    We also tried some other privlileges which seems to have been redundant with the information available in the github issue you linked to.

  • Kessi Profile Picture
    11 on 16 Nov 2022 at 18:22:14
    Re: Instant flow in business process flow not showing status for users

    Hi KrzysztofNk,

     

    Thank you for the advice! I think this is what I needed. Works now.

     

     

  • Verified answer
    KrzysztofNk Profile Picture
    11 on 16 Nov 2022 at 16:24:19
    Re: Instant flow in business process flow not showing status for users

    Hi, I have found this  https://github.com/MicrosoftDocs/power-automate-docs/issues/746. According to this you need to add Read privilege on SystemJob in Customization. In my case adding read privilege on Organization level works perfectly fine

  • Ben Thompson Profile Picture
    1,400 on 19 Sep 2022 at 17:51:21
    Re: Instant flow in business process flow not showing status for users

    That can't have fixed the problem by itself - I assume you installed the Minimum App Use Privilege role and gave that role to the appropriate user?

     

    If that did fix it you should give that role to all users going forward as otherwise the problem will re-occur. And if you didn't give the role to the user then the issue is definitely elsewhere.

     

  • Kessi Profile Picture
    11 on 19 Sep 2022 at 17:38:58
    Re: Instant flow in business process flow not showing status for users

    Hi @ben-thompson , 

     

    Thanks for this! This is very useful for future purposes. 

     

    I have worked around the problem by importing the Minimum App Use Priveledge security roles that microsoft provides, which somehow solved the problem. 

     

    Cheers

  • Ben Thompson Profile Picture
    1,400 on 19 Sep 2022 at 17:34:48
    Re: Instant flow in business process flow not showing status for users

    This may or may not help Identify Missing Permissions in Dynamics 365 CRM | Microsoft Dynamics 365 CRM Tips and Tricks (inogic.com) but it will show you how to use browser developer tools to potentially capture the messing permissions - depending on where the error is generated they may  or may not show up as errors in the browser console log..

  • Kessi Profile Picture
    11 on 19 Sep 2022 at 15:56:01
    Re: Instant flow in business process flow not showing status for users

    I am having the same issue. The user cannot see the status of the instant flow which is part of the BPF. This is preventing the user to advance in the BPF as this flow is required. 

    Kessi1_0-1663602945644.png

     

  • Svenny Profile Picture
    153 on 31 Jan 2022 at 17:51:32
    Re: Instant flow in business process flow not showing status for users

    Thank you for your reply @rampprakash

     

    The users have access to the tables / entities being used within the flow and business process flow. Here, they have been added as run only users. A security role has been created where the users have been granted the appropriate permission to the 4 tables used in this business process flow and related instant flows.

    However, the status of the flow itself is still not visible to them. I suspect they may be missing permissions on the table / entity where Power Automate stores the status for each flow? But I am unsure what this table / entity is called.

    Could that be this issue? If they don't have read permission to the table showing the status of flows, they would not be able to view the latest status of the flow run? Running, successful, failed, cancelled etc. This status does not show for them, but turns out blank. From the users perspective, it appears the flow has never been run.

     

    However, they are able to trigger it, and I see in the logs that they run successful without any issues in the flows themselves as expected.

  • Ram Prakash Profile Picture
    5,166 Super User 2025 Season 1 on 31 Jan 2022 at 17:36:56
    Re: Instant flow in business process flow not showing status for users

    Hello @Svenny 

     

    Make Sure the Respective user have proper security role. User who is triggering the flow show have access to the Respective entities(Which is available in the Flow).

     

    Please mark as Answer if it is helpful and provide Kudos


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