Application Users Access Not Found

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Posted on by Houji

Hi Everyone,

Good day!

I barely need your help on something here and Thanks in advance.

I have a powerapp which I'm not the previous dev and but I was given a co-owner privilege of the application.

If you share the application to other users usually you go to:
1. make.powerapps.com

2. Select the correct environment

3. Once correct environment is selected, Go to Apps

4. Select the App then click the 3 dots/elipsis and click share

5. Select users you want to give access

However, when I checked managed access it only has 5 users on it. But there are users who can use the application even they are not there.
1. Is there any other part where I can check if there are groups or roles on it? Is that via powerplatform admin center?
2. If yes, where and how to find those groups in admin center? will a co-owner still see those roles?

Thanks!

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ronaldwalcott 3,847 Super User 2025 Season 2 on at

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Do you see users or groups?

How are you determining that they can access the app?

Could the app they are using be in another environment?

You will probably need an admin to check the environments.

Doesn't sound as if you have the necessary access if you have to be added as coowner to view the app.

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FatihDagdelen 53 on at

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Hi :)

If the app was shared with a group, all users in that group will have access — but only the group name will appear, not individual users.
These groups do not expand into individual users in the Share/Manage Access view.

If the app connects to a SharePoint list or Dataverse table that is shared broadly, then users might access the app through those connections — especially if the app doesn't restrict visibility on the front-end.
Power Platform Admin Center – Can You See Access There?

You can see some environment-level roles and permissions, but:

As a co-owner of an app, your view in the Power Platform Admin Center will be limited unless you're an Environment Admin or Power Platform Admin.

Groups and roles tied to the environment, like "Environment Maker" or "System Administrator", might be granting access indirectly, especially in model-driven apps or Dataverse scenarios.

To check (if you have the rights):

Go to: https://admin.powerplatform.microsoft.com

Choose the environment → Settings > Users + permissions > Security roles or Teams

There you can see Azure AD groups, Teams, and Security Roles that might indirectly give access.

Bonus tip: Use PowerShell to audit app sharing

If you have tenant permissions or work with an admin, you can run:

Get-AdminPowerAppRoleAssignment -AppName "<App GUID>"

This will show you exactly who the app is shared with — including groups.

👉 If my answer resolved your issue, please consider marking it as the solution. This can help others who might have the same question. Thank you! 😊

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