Change Value of Sharepoint list with a click through outlook

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Posted on 12 Aug 2021 14:50:41 by Aqua

Hi All,

I am new to power automate and need some help.

I have created a flow that when a new item is created in SharePoint and the Status column is “Complete” it will send an email to the approver.

Is it possible for the approver to click something in the email to change the Status column from “Complete” to “Approved” ?

Any help would be awesome, thanks!

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Aqua 13 on 18 Aug 2021 at 19:36:01

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Re: Change Value of Sharepoint list with a click through outlook

Thank you so much! This is exactly what I was looking for.
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v-qiaqi@microsoft.com on 13 Aug 2021 at 08:52:42

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Re: Change Value of Sharepoint list with a click through outlook

Hi @Aqua,

Do you want to create an approval and update the Status column in the end?

Could you please share a bit more about the scenario?

Actually, create an approval should use the trigger "When an item is created" which you did is correct. However, you should then add a condition that the Status column is “Complete” to run the following approval process.

I have made a demo for you, please take a try as below.

Here is the complete flow configuration.

1). If a new item is created and the Status column is “Complete” (in my scenario is a Product column). Note that the Start and wait for an approval action will send an email automatically to the people who should approve this request.

2). Add a condition and select Responses Approver response from the list of dynamic values. Select the Choose a value box on the right, and then enter Approve into the box. If the approval approved your request, an email will sent to you.

3). The Status in your SharePoint list should be updated with "Approved".

Here is the test result that how the Start and wait for an approval action send an approval email automatically. Once you approve the request, the Status column will be updated.

Hope it could help you at some degree.
Aqua 13 on 12 Aug 2021 at 16:44:10

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Re: Change Value of Sharepoint list with a click through outlook

Hi BCL776 - thanks! I will look around and try the approvals functionality
Aqua 13 on 12 Aug 2021 at 16:42:27

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Re: Change Value of Sharepoint list with a click through outlook

Hi zmorek - I have added a trigger condition so it happens only when status = Complete.
zmorek 3,272 on 12 Aug 2021 at 16:11:53

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Re: Change Value of Sharepoint list with a click through outlook

To piggy-back on BCLS776; I believe (based on what I see in the above image) the flow will trigger every time something is created - there's no condition to do the check on the item's "status".
BCLS776 8,988 Super User 2025 Season 1 on 12 Aug 2021 at 15:49:12

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Re: Change Value of Sharepoint list with a click through outlook

There are a few ways to do this:
Use the approvals functionality within Power Automate to send and receive requests for approval. You can then do the edit to the Sharepoint List based on an approval coming back.
A more complicated flow that waits for an email to get sent to a specific address and then does actions related to the content of that email.
You'll probably get more useful advice over on the related Power Automate forum too.

Hope that helps,
Bryan