Compiling SharePoint Lists

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Posted on 23 Sep 2019 10:49:53 by CameronTCD

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I have a SharePoint list which acts as a user list for individuals on my project across two softwares.

I've mimiced this in an excel spreadsheet as seen below.

We receive account applications through MS Forms.

If I recieve a ProjectWise account for Donald Moor, as an example, I want it to add the form information to his row (i.e add his email address to the pw acc? column).

If we recieve an account application for someone who doesn't have either account yet however, I want a new line to be created for this previously unrecorded user.

I had this working and accidentaly deleted the Flow!

Help to restore this would be much appreciated.

Any questions, ask away.

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CameronTCD 108 on 24 Sep 2019 at 14:45:27

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Re: Compiling SharePoint Lists

Yes, unfortunately this has not worked.
I am using SharePoint lists.

Apologies,
gamoraes 1,040 on 24 Sep 2019 at 14:44:00

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Re: Compiling SharePoint Lists

Hi @CameronTCD

Did you tried the solution that I posted?

I think is the more easy way to achieve your issue
CameronTCD 108 on 24 Sep 2019 at 13:58:11

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Re: Compiling SharePoint Lists

Next you need to use the 'SharePoint - Get items' for finding this user exists in SharePoint list item or not.
How is this done? I've tried conditions, filters and nothing really seems to work..

Regards,
Cameron
abm abm 32,506 Most Valuable Professional on 23 Sep 2019 at 11:19:43

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Re: Compiling SharePoint Lists

Hi @CameronTCD

My suggestion is based on if you are storing the forms response in SharePoint list. If not then look at the suggestion from @gamoraes .

I got a little bit mixed up here whether you are using SharePoint list or Excel.

Thanks
abm abm 32,506 Most Valuable Professional on 23 Sep 2019 at 11:16:26

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Re: Compiling SharePoint Lists

Hi @CameronTCD

You need to use the trigger as 'Microsoft forms - When a new response is submitted'. Next you need to use the 'SharePoint - Get items' for finding this user exists in SharePoint list item or not. If not then create a new SharePoint - list item. If it is an existing one then you need to check with form reponse to identify Projectwise or Projectmapper account then update the details using SharePoint update list item.

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up.

Thanks
gamoraes 1,040 on 23 Sep 2019 at 11:13:36

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Re: Compiling SharePoint Lists

Hi @CameronTCD

You'll need to use 3 excel actions and a parallel brach:

The trick is that you need to configure run after in 'Add a row into a table' action, by clicking in '...' and changing like below

And finally to grant that your flow end with success you need to use a 'Terminate' action after add row.

Your end result should be:

I have a video doind this, but is in pt-br: https://www.facebook.com/bernardes.rafael/videos/433868234003174/ look to 30:00.

Sorry for the audio, i changed the config and this cut my audio.

Best Regards,
CameronTCD 108 on 23 Sep 2019 at 11:07:30

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Re: Compiling SharePoint Lists

Hi @abm

Apologies, I should've clarified...
I'm aware of this.

What I meant to say is how do I re-create this?
abm abm 32,506 Most Valuable Professional on 23 Sep 2019 at 11:05:36

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Re: Compiling SharePoint Lists

Hi @CameronTCD

If you deleted your flow you can't restore it.

If you want to vote for this please see the below link.

https://powerusers.microsoft.com/t5/Flow-Ideas/Recycle-bin-for-deleted-flows/idi-p/111788

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up.

Thanks