How do I capture a particular event in Power Automate

Hi all

I have tasks created automatically in Planner via Power Automate, using the trigger - "Create a task - when a mail is flagged." So far, it is working properly.

Each time there is a Change in Progress in Planner, ( ie From "Not started" to "In Progress" to" Completed" ), I would like to send a mail to some users. See Screenshot below.

For Status "Completed", there is no problem, as the trigger 'When a task is Completed' is already available. What about when a user updates the field to In Progress? How do I catch this event?

Please advise me, as I am stuck on that issue. It is a client requirement. Thank you so much.

Categories:

Business Process Flows

Hi JL-21120807-0,

Thank you for choosing Microsoft Power Platform Communities.

When trying to capture the event, when a task's status changes to "In Progress" in Planner, Power Automate doesn't have a built-in trigger for this specific status change.

However, you can work around this limitation by using a scheduled flow to periodically check the status of tasks and send an email when the status changes to "In Progress."

Here’s a high-level approach to achieve this:

Set up a Recurrence Trigger: Create a flow with a recurrence trigger to run at regular intervals (e.g., every 10 minutes or as needed).

List Tasks in Planner: Use the "List tasks" action to retrieve all tasks from the relevant Planner plan.

Filter Tasks: Add a condition to filter tasks where the status is "In Progress" and ensure you only process tasks that haven't already triggered an email.

Send Email: For tasks that meet the criteria, use the "Send an email" action to notify the desired users.

Update Task or Track Status: Optionally, update the task or maintain a record to avoid sending duplicate emails for the same task.

This approach ensures that you can monitor status changes and take action accordingly.

Check out these resources:

Save Time and Effort by Automating Microsoft Planner Tasks using Power Automate (2023)

If you have any further questions or need additional assistance, feel free to ask!

Happy to help.

Robu 1

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