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Compare column from excel with column from SPO list and update SPO list

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Posted on 15 Jan 2025 13:55:29 by 85

I have an excel spreadsheet with two columns named "Document ID" and
"RouteDate". The Id column has unique values. I also have an SPO list
named "Site Records" with the same two column names. I'm trying to
update the RouteDate column in the SPO list with values from the same
column in the excel file where the two Document ID column values match.

 

I've tried numerous configurations with the most current being:


  1. List rows present in a table

  2. Get items action on SPO list

  3. Apply to Each action with "List rows present" for output

  4. Filter array with "from" Get Items action where document ID = document ID

  5. Update Item action on SPO list


  6.  

Has anyone done this before successfully? What was the trick to getting this to work?

  • creativeopinion Profile Picture
    creativeopinion 10,023 on 15 Jan 2025 at 16:45:50
    Compare column from excel with column from SPO list and update SPO list
    @ShawnPelletier It's best practice to have the List Rows Present action outside of an Apply to Each action. The reason being is that you only want to run this action once. By nesting it inside an Apply to Each action, it'll run each time the Apply to Each action loops through—this isn't efficient.
     
    Instead, you'll need to use the Filter Array action. I cover how to cross-reference an Excel Table with a SP List in the first tutorial listed below. I've also linked a couple of other tutorials you might be interested in.
     
    If you run into any issues while building your flow, ensure that you upload screenshots of your flow. If you are using the new designer, toggle it off and click each action to expand it. Upload a screenshot of your flow in edit mode.
     

    In this video tutorial I’ll show you 3 practical ways to use the Filter Array action and how to use it properly.
    1️⃣ Cross-Referencing Data
    2️⃣ Filtering by Key
    3️⃣ Substring Matching

    Did you know that the Condition action has a limit of 10 conditions? Although it might look like the Filter Array action can only accept one condition—this is not true. By using the advanced mode you can enter multiple conditions into a Filter Array action with an expression.

    IN THIS VIDEO:
    ✓ 3 Ways to Use the Filter Array Action
    ✓ How to use the Scope Action to Group Actions
    ✓ How to Check the Number of Items returned from a Filter Array Action
    ✓ How to Cross-Reference Data in Excel with a SharePoint List
    ✓ How the Filter Array Action Works
    ✓ How to Access the Dynamic Content from a Filter Array Action
    ✓ How to Filter Items by a Key
    ✓ How to Filter Items by Matching a Substring
    ✓ How to Use Multiple Conditions in a Filter Array Action

    ---

    In this tutorial—I’m going to show you a quicker way to get the dynamic content from your Filter Array action—and it doesn’t require writing an expression.

    IN THIS VIDEO:
    ✓ How to Loop Through Filter Array Results in Power Automate
    ✓ Using Apply to Each with Filtered Arrays
    ✓ The Easiest Way to Access Dynamic Content from Filter Array
    ✓ Fixing Nested Apply to Each Actions
    ✓ When to Use Value vs. Body Dynamic Content
    ✓ Simplifying Power Automate Flows with Filter Array
    ✓ Troubleshooting Filter Array and Apply to Each Issues

    ---

    In this video tutorial I’ll go over how to avoid these common mistakes when using the Apply to Each action in a Power Automate flow:

    1️⃣ Looping through a Single Item
    2️⃣ Creating Unnecessary Nested Loops
    3️⃣ Looping through an Unfiltered Array

    At the end of the video I share a few helpful insights when it comes to using the Apply to Each action in your flow.

    IN THIS VIDEO:
    ✓ How to avoid the Apply to Each action with a single item array
    ✓ How to use the item() function to access dynamic content in an array
    ✓ How to prevent unnecessary nested Apply to Each action loops
    ✓ How to use the Select action
    ✓ How to convert an array to a string with the Select action
    ✓ How to use the Filter Query field
    ✓ How to count the number of items in an array
    ✓ How to use a condition control
    ✓ How to use the concurrency control
    ✓ How to set a top count
    ✓ How to use Compose actions for troubleshooting
     
     
     
    Hope this helps!

    Consider giving me a ❤️ if you liked my response!

    👉 Level up your Power Automate skills by checking out my tutorials on YouTube
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  • abm abm Profile Picture
    abm abm 32,265 on 15 Jan 2025 at 16:26:28
    Compare column from excel with column from SPO list and update SPO list
    Hi
     
    The steps you provided are the correct logic here.
     
    Could you post a screenshot of your flow?
     
    Thanks

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