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Power Platform Community / Forums / Power Automate - Building Flows / Saving existing mails ...
Power Automate - Building Flows
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Saving existing mails of a shared mailbox to a sharepoint site

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Posted on 14 Mar 2025 16:14:35 by nirishetty 15
Hi All,
Many thanks in advance, we have a requirement to move existing mails from a shared mailbox to a sharepoint site, with my limited knowledge, i have created a flow as seen below:
 
Get Emails(v3): Original mailbox(shared mailbox id), Top 25 email items with recurrence set to run once in a day
Create File OneDrive connector, when i use this connector i see files being created in the folder of Onedrive, but, i just see a file created with the name of the file being subject of mail. The file is actually empty.
When I use Sharepoint connector Create File, i do not see the file getting created 
 
What are the steps that i can be missing here? I even tried to use the Export Emails connector, but it simply never succeeds when the flow is triggered.
 
Categories:
Business Process Flows
  • nirishetty Profile Picture
    nirishetty 15 on 14 Mar 2025 at 17:39:05
    Saving existing mails of a shared mailbox to a sharepoint site
    Hi @Michael E. Gernaey,
    The ask here is to save the entire email including the attachment in one place and not seperately. For now this is a onetime ask for one shared mailbox , but we are looking forward to automating such asks in future.
     
    My apologies for not including the actual flow here as i have done alot of changes while troubleshooting.
     
    @Pstork1 I did check for that field and in the shared mailbox we have alot of unread emails, so even if this is set to Yes ultimately the mail should show up, but as i mentioned it just creates dummy file with just the subject of the mail.
  • Michael E. Gernaey Profile Picture
    Michael E. Gernaey 36,015 Super User 2025 Season 1 on 14 Mar 2025 at 17:20:51
    Saving existing mails of a shared mailbox to a sharepoint site
     
    So let's back up a secon.
     
    Let's start with a very clear set of business process steps.
     
    You want to iterate through emails that already exist in a mailbox (it happens to be shared)
    You want to save Emails into a SharePoint folder
    --Do you mean the Attachments?
    --Do you mean the entire Email?
    --Do you want attachments to be saved "separate" from the email content
    ----Example: Folder A as the Email
    --------------Folder A-Attachments has the email attachments
     
    Is this really a 1 time thing or do you want it automated going forward?
     
    Lastly,

    Please, whenever you come to the forums it is crucial that since its a visual tool, with inputs and outputs, that you share all of your Flow(s), Apps etc, so we can see what it is doing, versus trying to decipher and guess based on the discussion. It just takes way too long that way.
  • Pstork1 Profile Picture
    Pstork1 65,431 Most Valuable Professional on 14 Mar 2025 at 16:59:13
    Saving existing mails of a shared mailbox to a sharepoint site
    In your Get Emails did you toggle the field for 'Fetch Only Unread Messages'?It defaults to yes. In that case it often won't return anything because someone has already read the messages.

    ----------------------------------------------------------------------------------
    If this Post helped you, please click "Does this answer your question" and give it a like to help others in the community find the answer too!

    Paul Papanek Stork, MVP
    Blog: https://www.dontpapanic.com/blog
     

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