Send your Microsoft 365 Message Center items to a SharePoint list!
Are you trying to add governance and manage change in Office 365? Microsoft has been making headway on giving us the tools to get there like adding a custom administrator Microsoft 365 Message Center Reader role and access to the API's. Now the latest announcements will be more efforts insupporting email notifications and other Message Center preferences for customized admin roles. It sounds like by default all customized admin roles will start receiving email notifications for Message Center and can customize their Message Center preferences based on what messages they want to see in addition to opting out of email notifications. This will be showing up for all organizations in October 2018. This is awesome news for governance leaders to ensure everyone can see the change Microsoft makes to your platform.
But what about those who cannot and will not ever use the Message Center Reader role or visit the Microsoft 365 admin portal? There are many stakeholders who need to be a part of managing change and make decisions based on that change but simply don't have the time nor live in those spaces. Visiting the Message Center needs to be a group effort on how to handle change and who is going to take action on items that require it. While visiting the Message Center collectively for your governance is good practice, it can be difficult to take action and manage those actions. I am going to show a quick and easy way to get your Microsoft 365 messages sent to a SharePoint list where you can add custom columns like action item owner or task manager by using Flow. However you manage the change you can capture the Message Center items, add them to the SharePoint list and identify owners and track the change.
Let's get Started!
Quick and easy way to get your Microsoft 365 messages sent to a SharePoint list:
2. Create a Flow from blank and choose the trigger "When a new email arrives". In the From field add the message center email address: o365mc@microsoft.com.
3. Use content conversion HTML to text to convert the dynamic content of the email body. This is to ensure we remove HTML tags when it comes over into the SharePoint list item.
4. Create SharePoint list item. Add the email subject line to the title field and the HTML to text conversion field to the Description column. Review and Save your Flow.
Comments
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Send your Microsoft 365 Message Center items to a SharePoint list!
If we opt for 'weekly digest' option, there will be multiple messages in one email. With above flow all those messages will be added into single item in SharePoint list. It should create separate entry in SharePoint list for each message id.
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