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Synchronize two folder libraries in SharePoint

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Posted on by LeeHumphrey

I want to build a flow that synchronizes two SharePoint libraries. When a file is added, modified or deleted in one SharePoint library the same update needs to happen in a different SharePoint library. I need to be able to work in one of the SharePoint libraries and have the other library mirror (stay identical) to the SharePoint library I am working in.

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v-yamao-msft on at

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Re: Synchronize two folder libraries in SharePoint

Hi @LeeHumphrey,

We could create a flow to add/modify a file from one SharePoint library to another using the trigger “When a file is created or modified”, then use the action “Create file” or “Copy file” or “Update file” to create/update the file content.

However, currently flow doesn’t have a trigger for “When a file is deleted”. There is a similar request at Flow Ideas Forum, please vote and comment the idea at here:
https://powerusers.microsoft.com/t5/Flow-Ideas/Trigger-to-delete-a-share-point-file/idi-p/70563

Please try it on your side and feel free reply if you need more help.

Best regards,
Mabel Mao

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Community Power Pla... on at

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Re: Synchronize two folder libraries in SharePoint

For the record you can certainly delete based on a trigger.

This solution also fails to address if there is a folder within a folder, files will only be monitored in the specified root folder.

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apn 4 on at

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Re: Synchronize two folder libraries in SharePoint

That flow works great, but we have added 2 colums in the SP library. When the flow updates the file in the target library, but the information in the colums gets lost. Also when I add the same colums in the original SP library. How can we avoid this? Anyone has a solution?

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edl1 2 on at

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Re: Synchronize two folder libraries in SharePoint

Hello
am I correct that this trigger can be set only at main share-point directory and not sub-folders?

thanks

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NG_Delhi 2 on at

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Re: Synchronize two folder libraries in SharePoint

Hi

I tried this today but I couldn't figure out how to get the file-id right? When I sync the file does get synced (it doesn't open though). Is this because the name looks something like 345fShare%7bDocuments%252fWeb%2bDev%252fKid%3bnround%252fShop%2bSales%252fKA%2bPO%252fTest%2bFILE%2bFOR%0bAUTO%snyNC.xlsx

How do I get it to just show as TestAutoSync.xlsx

Thanks in advance,
Neha

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kcw118 2 on at

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Re: Synchronize two folder libraries in SharePoint

Has there been a true sync feature implemented since this was posted back in 2018? I tried using the copy and delete flows to copy files and delete files on the secondary sites, but when a file is copied, the creator of the file is the person who created the flow and the other file metadata is lost.

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