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Allowing a user to create multiple records with same date and then allow other users to work against the record

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Posted on by APowerAppNewb

Hi All,

I'm still new to Power Apps development, so apologies if this is a simple task and I am not seeing an obvious solution. My question goes like this:

I have a process in which an "admin" user who oversees training for a group of other users needs to have them confirm that they attended the training session. I have built out a table with approximately 250 users in SharePoint Online who need to confirm that they have attended the session. I originally used a date picker and just had it default to Today(), but my admin user has said that they do not want their user base to be able to select any date. Rather, my user wants to define the date of the session, and then each of the users logs into the app and confirms that they attended the session.

My original thought was to use a ForAll function and date input, where my users selects the date of the submission and then hits go, and essentially, 250 records would be written to the list with just the date filled out, based on a count of the number of users in my user table, and then users would go in and just hit "attest". Is this the correct way to go about it? Would this work? Or is there another way to approach it?

Hopefully this made sense, but I do appreciate any guidance that the community can provide. Thank you!

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v-bofeng-msft Microsoft Employee on at

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Hi @APowerAppNewb :

Do you want to create 250 records with the same date at once? If so , I've made a test for your reference:

1\My Data source :

2\My Formula:

Collect(Bof0418,ForAll(Sequence(250,1,1) As A,{Title:Text(A[@Value]),DateAndTime:DatePicker1.SelectedDate}))

The Result:

Best Regards,

Bof
APowerAppNewb 31 on at

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Hi Bof,

This is super helpful, and thank you for such a fast response! I really appreciate it. I have two follow-up questions:
1. Would you mind walking me through the formula? I'm familiar with individual functions within it, but I would really like to develop a deeper understanding of the thought process you used to create it.
2. I would like to slightly refine the question: I have two tables. One table has a list of consultants in it. The second table is the table that you created above with the records with the same date. What I would like to do is instead of using a sequence of 1 to 250, use the number of people in the first table as the number of records to generate in the second table. That way, if a user is added or removed from the first table, the number of records created in the second table changes dynamically.

Thank you again for your guidance!

PowerAppNewb
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v-bofeng-msft Microsoft Employee on at

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Hi @APowerAppNewb ,

Please try:

Collect( Bof0418, ForAll( Sequence(CountRows(PeopleList),1,1) As A, { Title:Text(A[@Value]), DateAndTime:DatePicker1.SelectedDate } ) )

The collect function can submit multiple records at once.

The ForAll function is used to build a table with 250 records.

Best Regards,

Bof
APowerAppNewb 31 on at

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Thank you very much, Bof. I really appreciate all the insights and help!
APowerAppNewb 31 on at

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Hi Bof,

This is a follow-up to my previous question, as I have run into an issue. In your above example, you showed how I could use the CountRow function to dynamically sequence the number of records to create with the Forall function. In my case, I have 241 distinct records. I was able to define three of the fields that are created in the resulting records:
1. Session Date
2. Default Response
3. UserResponse Date(Set to Today()).

However, I have run into a problem with the last column I need to patch: I want to use the People List you referenced and patch each record created with 1 unique value from that list. IE, when the App finishes the OnSelect function, each of the 241 individual users in the PeopleList are also included in the new records.

I originally created a collection with the details of all users, and tried to use the distinct function to see if that would print out each user, but that did not work. I know that if I use the User() function, all 241 records will have my information, but I couldn't figure out how to have 241 individual separate users created.

Thanks!