Sending Outlook Calendar Events & Details to Excel

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Posted on by Juliet

Hello,

I'm very new to Flows, never having created one of my own and only using a few of the popular ones within my organization. I have a group of shared Outlook calendars that I want to use to track when employees are out on vacation, sick, late, etc.

I'm trying to find a way so that when I create/modify/delete an event on one of these calendars, it updates an excel spreadsheet to add the subject, location, start date, start time, end date, end time, total working hours & category to a table. I'm assuming this is something that someone that has done before, however, I couldn't find any topics to assist with it.

Thank you!

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v-yamao-msft on at

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Re: Sending Outlook Calendar Events & Details to Excel

Hi Juliet,

To save a newly created event to Excel, you could consider using the trigger “Office 365 Outlook – When a new event is created”, then the action “Excel – Insert row”.

When the event on Outlook calendar is modified, you could use the trigger “When an event is modified”. Then you need to find the same event saved on the Excel table, at here, please add a Condition. After the condition, please add a the action “Update row”.

While for when an event is deleted, currently there is no trigger can be used. There is similar request at Flow ideas Forum, please vote the idea at here:
https://powerusers.microsoft.com/t5/Flow-Ideas/Office-365-and-Outlook-Calendar-need-a-trigger-for-when-event-is/idi-p/39630

Best regards,
Mabel Mao

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