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Power Apps Licensing

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Posted on by vinoddhanwe

User License	API Limits/Day	Standard Connectors	Premium Connectors	Comments
M365 E5	2K	Y	N	Entire Org has E5
Power App Per User Plan	5K	Y	Supported in context of app	Only Handful Makers have this
Power App Per App Plan	1K	Y	Supported in context of app

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Scenario 1: Standard Connectors (e.g., Majority cases SharePoint Connectors would be used)

User with Power App Per User Plan creates an app and give access to end users with M365 E5, where app only has Standard Connectors:

Will the end users with M365 E5 license be able to access the app when granted access to the app? Y/N

If Yes, API calls made by end users with M365 E5 would get counted from end users 2K limit or from the

Makers/Creator Power App Per User Plan 5k limit?

If No, do we need to have end users either on Power App Per User Plan or Power App Per App Plan

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Scenario 2: Premium Connectors (e.g., Sometimes HTTP Connector is used)

User with Power App Per User Plan creates an app and give access to end users with M365 E5, where app only has some Premium Connectors:

Will the end users with M365 E5 license be able to access the app when granted access to the app? Y/N

If Yes, API calls made by end users with M365 E5 would get counted from end users 2K limit or from the Makers/Creator Power App Per User Plan 5k limit?

If No, do we need to have end users either on Power App Per User Plan or Power App Per App Plan

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Governance & administering

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Pstork1 69,665 Most Valuable Professional on at

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API limits in Power Apps are per user. So in scenario 1 they will be able to access the app and the APIs will count against their own 2,000 api limit. Each user gets their own quota of API calls. Scenario 2 works the same way, but in this case the users each need a per user or per app license since it uses premium connectors. The makers license never covers anyone else running the app.
vinoddhanwe 8 on at

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Thanks that clarify it all for me. I do have couple of follow up question on the same:

If the end user with M365 E5 (2K limit) / Power App Per User Plan (5K limit) / Power App Per App Plan (1K) limit runs beyond their daily API calls limit, how their requests will get processed?

Will those additional API calls come from the Makers API limits(5K)?
When we buy Add-ons will it be for the App Makers, or the End Users limit in case the End user burnt out all API calls?
Will End User gets throttled until their limit renews?
Will they get any message that they have been throttled?
Does the same licensing apply for Power Automates?
Pstork1 69,665 Most Valuable Professional on at

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First, a user only needs either a per user or per app license. There is no reason to have both.

But if a user overruns their 24 hour limit consistently then a notice will be sent to the Tenant Admins saying that they need to buy additional capacity. At that point you will need to buy the additional capacity add-on for the user who is overrunning their daily limit. There is no pooling of user licenses for these limits.