Update file properties when other users add it

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Hello,

Does anyone have an idea how to walkaround the problem of using flows in library when other users manage their files?

I would like to update a file metadata which was created by someone, with metadata of the folder in which the file was created. I am using 'Send an http request' and update file properties, but sometimes it works, sometimes it doesn't and I am assuming it is all dependent on actions following file creation. For example I am getting the following error:

Generally speaking, I am having troubles to be sure that flow will work each time new file is created and it will upload its metadata. Is there a way to solve that problem of different users and actions being made by them and system- my flow?

I also had to disabled "require check out" option in the library, so that flow triggers after file is added, otherwise it won't see it until is checked in and after it is not seen by the flow as action of file creation anymore.

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savelazq Microsoft Employee on at

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Re: Update file properties when other users add it

Hi,

Looking at the error you are having 423, and the error message that "is locked for share usage" means that someone either you or someone else is still updating a document, trying to save, it was deleted, or its a permissions issue.

Take a look at these links, they might be able to assist you further

Set up a library to require check out of files - SharePoint (microsoft.com)
User permissions and permission levels in SharePoint Server - SharePoint Server | Microsoft Docs
Manage owners and users in your SharePoint list flows with Power Automate | Microsoft Docs

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