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Issue showing folder in a gallery

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Posted on by GM-10111337-0

I'm developing a test app and I'm having some issues displaying some folders correctly.

I'm showing a really small number of folders, so I don't think it's a performance problem, and I also increased the maximum number of row limit.

In the OnStart property of the app, I set two variables:

Set(varKIt, "X_ProjectDocs/!Template X_ProjectDocs/I SALES/");
Set(varRealization, "X_ProjectDocs/!Template X_ProjectDocs/II");

Then I have two different galleries called I SALES and REALIZATION, where I used this formula in the Items field:
 
Filter(X_ProjectDocs, 'folder path' = varKIt)      // for I SALES

Filter(X_ProjectDocs, StartsWith('folder path', varRealization))  // for REALIZATION
Then I just added a label with ThisItem.Name to show the results, but for the I SALES gallery it shows everything correctly, while in REALIZATION only 7 out of 10 folders are shown, and I don't know why.
 
I've also attached a picture showing both galleries so you can better understand the issue.

the i also should be able to see 05, 06, and 07 folders.
 
i take all the data from a sharepoint

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venturemavenwill 1,189 Super User 2025 Season 2 on at

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Issue showing folder in a gallery

There are two possibilities:
1. Delegation issue (less likely): This could happen if there are lots of files in the folders. Even though you only have a small number of folders, the collection you're getting might not be getting everything because of the number of files within those folders. However, since you increased the data row limit, this is probably not the issue.
2. The three missing folders are empty (most likely): When you call a SharePoint API via Power Apps, by default it doesn't list empty folders. This is a known limitation of how SharePoint exposes folder data through the API.

Can you confirm that the 3 folders are not empty? Or if you want to show also the empty folders, you may need to embed a Power Automate flow that tries to use an API endpoint like _api/web/GetFolderByServerRelativeUrl('Shared Documents')/Folders each time you want to load the folders within a library, and then return the data from the Power Automate flow into a collection.

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developerAJ 4,628 on at

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Issue showing folder in a gallery

Starts with is not delegable for library and that is the cause of the issue

try using equal

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GM-10111337-0 10 on at

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Issue showing folder in a gallery

thanks for the answer.
After doing several tests, I noticed that my data source actually contains more than 2,000 files/folders, so that is probably the cause of the issue.

The app I need to build is fairly simple: it’s meant to display three “columns of folders” on the screen, and clicking on any folder would navigate to another screen where the files inside can be opened. On the screen, I will only show a few folders and files, but the underlying data source appears to be quite large.

Would it be possible to use a single folder as the data source instead of the entire SharePoint library?

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venturemavenwill 1,189 Super User 2025 Season 2 on at

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Issue showing folder in a gallery

@GM-10111337-0, the only workaround I can think of is to use Power Automate to retrieve a single folder, and then save the data into a collection. Here is a good guide on how to do it:

https://www.matthewdevaney.com/power-apps-parsejson-function-get-collection-from-a-flow/

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GM-10111337-0 10 on at

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Issue showing folder in a gallery

thank a lot @venturemavenwill.

One last question and i think i'm done with my app,
i managed to get the folders i want in a specific path with Automate, but i'm having some issue with nested folders.
in the automate i get the folders by sharepoint then a sleect to just get the names and last i convert to a text field the json, but with nested folder i get the error Content length mismatch, probably i can't convert it like that and i need something else, but the other options doesen't seem to fit.
Do you know how to also get nested folder by any chance? i'm not finding many information about it.
(Photo of the Automate attached)

Automate.png

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WarrenBelz 152,843 Most Valuable Professional on at

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Issue showing folder in a gallery

Hi @GM-10111337-0,

There is a fairly easy solution here (which is what I do on all of my Libraries) - store the folder path in a Text column (I also store the file name) - use a Flow like this when the record is created. The query on the new text field is then delegable (so record numbers do not matter)

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venturemavenwill 1,189 Super User 2025 Season 2 on at

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Issue showing folder in a gallery

@GM-10111337-0

I noticed that in your screenshot you set "Include Nested Item" to No, maybe that's the reason why you can't select those items?

See if you are able to select them once you turn Include Nested Items to Yes.

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GM-10111337-0 10 on at

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Issue showing folder in a gallery

I managed some way to do it, thank you all, your suggestions was very helpful

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